Office Assistant - Moore Oklahoma
Published on: Nov 6, 2024
Frontline Source Group is recruiting an Office Assistant for a contract-to-hire opportunity in Moore, Oklahoma. The Office Assistant will provide claims and office support to a client team, serve as the first point of contact for customers, support the claims staff by phone, and handle inventory entry, pricing updates, mail processing, filing, faxing, and correspondence preparation. Direct hire is considered for the right skill set. The role is on-site in Moore, Oklahoma, in the greater Oklahoma City metro area. Compensation is competitive and commensurate with experience and is discussed in detail during the recruiter screen. Frontline Source Group has been placing office and administrative professionals nationwide since 2004 and is recognized by Forbes as one of America's Best Professional Recruiting Firms for 8 consecutive years (2018 through 2025), winner of ClearlyRated Best of Staffing 9 times for both client and talent satisfaction, holder of the ClearlyRated Diamond Award, and rated 5.0 stars on Trustpilot across 664 verified reviews.
About the Office Assistant Role
This Office Assistant opportunity sits at the front of the client's customer-facing operations. The role combines administrative support with light claims-processing coordination, which means the right candidate is a confident communicator, comfortable on the phone, organized with attention to detail, and able to switch between multiple support tasks throughout the day. The position is structured as contract-to-hire, with direct hire conversion considered when the skill match is strong.
Primary Responsibilities
- Act as the first point of contact for customers entering the office or calling in.
- Answer phones to support the claims staff and route inquiries to the appropriate team members.
- Enter inventory and update pricing information accurately in the client's systems.
- Enter notes, process mail, file documents, send and receive faxes, and prepare letters and correspondence as needed.
- Provide additional administrative support to the claims and office team as the workload requires.
Required Qualifications
- Prior office, administrative, or front-desk experience.
- Comfortable answering multi-line phones and serving as a customer-facing representative.
- Strong written and verbal communication skills, including correspondence preparation.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and willingness to learn client-specific systems.
- High accuracy and attention to detail in data entry, especially for inventory and pricing updates.
- Reliable attendance and ability to work on-site in Moore, Oklahoma.
Preferred Qualifications
- Prior exposure to claims processing, insurance support, or customer service in a regulated environment.
- Experience with mail, filing, and document preparation in a high-volume office.
- Associate degree or equivalent professional experience.
Location and Schedule
The position is on-site in Moore, Oklahoma, located in the Oklahoma City metropolitan area. Specific schedule and hours are confirmed during the recruiter screen and align with the client's standard business operating hours.
Compensation
Compensation is competitive and commensurate with experience. Specific pay rate, overtime structure (if applicable), and benefit eligibility under the contract-to-hire arrangement are discussed in detail during the initial recruiter call. The contract-to-hire structure allows both candidate and client to evaluate fit before extending a permanent offer; direct hire is considered when the skill match is strong from the outset.
About Frontline Source Group
Frontline Source Group is a national staffing agency and executive search firm founded in 2004 by Bill Kasko and headquartered at 901 Main Street, Suite 4650, Dallas, Texas 75202. The firm operates 32 plus offices nationwide and has completed more than 5,619 placements with a verified 98.94 percent executive retention rate. Frontline is recognized by Forbes as one of America's Best Professional Recruiting Firms for 8 consecutive years (2018 through 2025), has won ClearlyRated Best of Staffing 9 times for both client and talent satisfaction, holds the ClearlyRated Diamond Award, has appeared on the Inc 5000 and Inc 500 fastest-growing private company lists, holds an Expertise.com Best Employment Agencies designation, and maintains a 5.0-star Trustpilot rating across 664 verified reviews. The firm is a member of the American Staffing Association.
Every direct hire placement Frontline makes is backed by the industry-leading 5-Year Placement Warranty, which is 20 times longer than the 90-day guarantee that is the staffing industry standard. The warranty is supported by the firm's verified 98.94 percent executive retention rate and reflects Frontline's confidence in the matching process.
What to Expect After You Apply
After submitting your resume through the Frontline application form, a recruiter will review your background and reach out if your experience aligns with the client's requirements. The screening process typically includes a brief recruiter call, a deeper conversation on responsibilities and compensation, and a referral to the client for direct interview. Frontline candidates benefit from confidential representation, salary range visibility before the offer stage, and access to roles that may never reach public job boards. The candidate experience is reflected in Frontline's 5.0-star Trustpilot rating across 664 verified reviews.
How to Apply
To apply for this Office Assistant role in Moore, Oklahoma, submit your resume through the Frontline application form. Visit the How to Apply page for additional candidate guidance and what to expect during the screening process. Browse additional Office Assistant and administrative staffing roles Frontline is currently sourcing nationwide.
Office Assistant Job in Moore, Oklahoma: Frequently Asked Questions
Where is this Office Assistant job located?
The Office Assistant role is located in Moore, Oklahoma, in the Oklahoma City metropolitan area. The position is on-site, not remote or hybrid. Specific street address is shared with candidates during the recruiter screen.
Is this position contract, contract-to-hire, or direct hire?
The position is structured as contract-to-hire, which means the candidate begins on a defined contract through Frontline Source Group's payroll while the client and candidate evaluate fit. Direct hire conversion is considered for candidates whose skill set strongly matches the client's needs from the outset. The contract-to-hire model is common for office and administrative roles because it lets both parties confirm fit before making a permanent commitment.
What does the Office Assistant role involve day-to-day?
The Office Assistant serves as the first point of contact for customers entering the office, supports the claims staff by answering multi-line phones, enters inventory and updates pricing information in client systems, processes incoming and outgoing mail, manages filing and faxing, and prepares letters and other correspondence. Day-to-day work involves switching between several administrative support tasks across the morning and afternoon.
What qualifications are required for this role?
The required qualifications include prior office, administrative, or front-desk experience, comfort with multi-line phones and customer-facing communication, strong written and verbal communication skills for correspondence preparation, proficiency with Microsoft Office (Word, Excel, Outlook), high accuracy and attention to detail for data entry on inventory and pricing, and reliable on-site attendance in Moore, Oklahoma. Prior exposure to claims processing, insurance support, or customer service in a regulated environment is preferred but not required.
What is the compensation for this Office Assistant role?
Compensation is competitive and commensurate with experience. Specific pay rate, overtime structure if applicable, and benefit eligibility under the contract-to-hire arrangement are discussed in detail during the initial recruiter call. Frontline recruiters provide candidates with salary range visibility before the offer stage so there are no surprises during negotiation.
How do I apply for this Office Assistant job?
Submit your resume through the Frontline Source Group application form at jobs.frontlinesourcegroup.com. A Frontline recruiter will review your background and contact you directly if your experience aligns with the client's requirements. The application is confidential, and there is no obligation when you apply.
What does the screening process look like?
After submitting your resume, the typical Frontline screening process includes a brief introductory recruiter call, a deeper conversation on responsibilities and compensation parameters, a referral to the client for a direct interview, and follow-up support throughout the offer and start-date stages. Frontline maintains active communication with both the candidate and the client to keep the process moving and to surface any concerns early.
How long does the hiring process typically take?
Frontline's average time-to-fill for contract-to-hire administrative placements is 24 to 72 hours from application to client interview when the candidate's background is a strong match. The time from offer to start date is typically a few business days, depending on the candidate's notice requirements and the client's onboarding schedule. Specific timing is confirmed during the recruiter call.
Is there a fee to candidates for working with Frontline Source Group?
No. Frontline Source Group never charges candidates for placement services. The firm is paid by client employers, not by candidates. This is the standard model in the staffing industry and is one of the reasons working with a reputable recruiter is one of the most accessible ways to find a strong job match.
Why work with Frontline Source Group as a candidate?
Frontline Source Group provides candidates with confidential representation, salary range visibility before the offer stage, role-specific interview preparation, and access to roles that may never reach public job boards. The firm has been placing office, administrative, and executive professionals since 2004 and maintains a 5.0-star Trustpilot rating across 664 verified reviews. Many candidates work with Frontline across multiple career moves over the course of their working life because of the long-term relationship the firm builds with its candidate community.
What awards and credentials does Frontline Source Group hold?
Frontline Source Group has been recognized by Forbes among America's Best Professional Recruiting Firms for 8 consecutive years (2018 through 2025), has won the ClearlyRated Best of Staffing award 9 times for both client satisfaction and talent satisfaction, holds the ClearlyRated Diamond Award, has appeared on the Inc 5000 and Inc 500 fastest-growing private company lists multiple times, holds an Expertise.com Best Employment Agencies designation, and maintains a 5.0-star Trustpilot rating across 664 verified reviews. The firm has completed more than 5,619 placements since 2004 with a 98.94 percent executive retention rate, operates 32 plus offices nationwide, and is a member of the American Staffing Association.
Does Frontline have other Office Assistant or administrative roles in Oklahoma?
Yes. Frontline Source Group routinely places Office Assistants, Administrative Assistants, Receptionists, and Executive Assistants across Moore, Oklahoma City, Norman, Edmond, Tulsa, and the broader Oklahoma market. Submitting your resume to Frontline puts your candidacy on file for current and future roles that match your skills and preferences. Visit the Office Assistant staffing page for a broader view of administrative roles Frontline is currently sourcing nationwide.
