Manage Projects Online, Delightfully

Simplest AI project management software forSMBs with client invoicing, time & billing

Plan Work & Always Deliver on Time
Collaborate & Get Work Done Delightfully
Set Due Dates, Track Progress & Prioritize Projects
Track Time, Clients & Invoices
Delightful Reports & Analytics
Import Projects in Minutes, Not Hours

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Get Started Free

No credit card required.

Take a Tour

AI Project Manager That Designs, Tracks & Delivers Projects

AI Project Designer

AI Project Assistant

AI Reports

AI Report Summary

AI PROJECT DESIGNER

Create a Project with AI in Seconds

Just type your project topic, add your team, and our AI project management software sets up the full project structure with tasks, stages, and assignments ready to go live instantly.

AI PROJECT ASSISTANT

Kickoff to Handover, AI Is With Your Team Every Step

Your AI assistant is available at every project stage. Prompt it to check task progress, add tasks or subtasks, flag blockers, and keep the whole team aligned without a single status meeting.

AI REPORTS & INSIGHTS

AI Flags Deadlines & Risks Before You Ask

AI continuously offers insights on project progress, timeline health, and budget utilization. Ask it a direct question, "Which projects are overrunning?" and get an instant answer from your live data.

AI REPORT SUMMARY

Open a Report & AI Tells You Exactly Where Things Stand

AI scans your project reports the moment you open them and surfaces what is on track, what is at risk, and where the team needs to focus. Download or share the summary with one click.

Explore AI Automation

Your Peers Switched to ProProfs & Here's What They Say

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Key Benefits of Project Management Software

Gain 360° visibility of your projects with ProProfs Project

Ease of Collaboration

Easily bridge the communication gap and collaborate in real-time with different departments to share ideas, files, and discuss projects to avoid unnecessary delays.

Anytime, Anywhere

With 24x7 remote access, get real-time status of your projects and never miss a deadline. Prioritize tasks for effective task delegation & enhanced productivity.

Efficient Risk Mitigation

Generate smart reports & advanced analytics to identify potential bottlenecks and enhance your risk mitigation strategies.

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Works Great for All Project Management Needs

Customize ProProfs Project to suit your industry-specific needs

ProProfs offers all you need to streamline your team communication easily. Give feedback using task comments, stay informed regarding project updates with email notifications, plan projects with teams using a shared calendar, and share files on the go with online project management software.

Information Technology

Bring your teams together with our free project management software. Handle multiple IT projects and get insightful reports for continuous growth.

Marketing

Ensure a smooth workflow, create roadmaps, and set milestones for your marketing teams with our online project management software.

Creative & Design

Enable effective communication with threaded comments, easily share files, and handle multiple projects effortlessly with our project tracking system.

Intuitive Dashboard Views

Switch between List, Gantt, Kanban, & Calendar views

ProProfs lets you change the look and feel of how tasks list in a few exciting ways. For example, the calendar view that gives you the flexibility to manage timelines by simply stretching them. Gantt chart view that allows you to get a clear view of tasks and subtasks along with their timelines for a month, week, and even a quarter. Use Kanban to visualize tasks as columns and cards. The most-used, List or Classic view gets you a high-level view of all your tasks.

List view for a bird’s-eye view of everything
Gantt charts to cascade tasks
Kanban for a drag & drop experience
Calendar for the scheduler you
Multiple selection feature for quick bulk action

List view for a bird’s-eye view of everything

Gantt charts to cascade tasks

Kanban for a drag & drop experience

Calendar for the scheduler you

Multiple selection feature for quick bulk action

Collaborate & Get Things Done, Delightfully!

Switch between List, Gantt, Kanban, & Calendar views

Keep both in-house and remote teams on the same page with a powerful dashboard. ProProfs online project management system promises effective collaboration by streamlining communication across departments. Enjoy timely notifications and stay updated about the latest developments & covered milestones. With Task comments, witness a smooth exchange of information and avoid messy email threads.

Collaborate with your team in one place
Stay updated with real-time notifications
Avoid messy email threads with comments
Bring teams on a single dashboard

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Set Deadlines, Track Progress & Prioritize Projects

Prioritize your projects and never miss a deadline

Keep your deadlines intact by setting due dates for each project. Divide large tasks into subtasks to make the execution easier & error-free. Drag & drop projects for an ideal prioritization and track their progress with our project management software. Receive updates in real-time with quick email alerts.

Set project start & end dates
Prioritize projects with a drag & drop
Track project progress with mobile app
Receive real-time updates
Select multiple tasks & apply bulk actions

Set Deadlines, Track Progress & Prioritize Projects

Discussions & Sharing

Communicate seamlessly with file sharing & task comments

Share project files easily and connect our project management online tool with Dropbox, Google Drive, Box, etc. to make communication within teams seamless. Leave feedback using task comments and discuss bottlenecks right there. Collaborate with your team anytime, anywhere, with threaded replies.

Share project files on the go
Connect with G-Drive, Dropbox & Box
Leave task comments & discuss roadblocks
Join discussions anytime, anywhere

Track Time, Clients & Invoices

Manage billable & non-billable hours for smooth client billing

Calculate billable & non-billable hours effortlessly with timers. Our web-based project management software lets you create timesheets to keep the record of how much time is spent on each project. With automated invoicing, make client billing painless. Also, add your brand touch to each invoice by exploring customization options.

Track time easily
Set up timesheets for each team member
Generate accurate invoices on the go
Customize your bills in no time

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Delightful Reports & Analytics

Generate delightful project reports with powerful analytics

Reports include a summary of your project status, a breakdown of tasks, and when they are due, along with Gantt Charts and financial summaries. Get specialized AI generated reports like Commission Project Summary, and Multi Project Closure Report to track exactly what matters to your team. You can also share reports with external stakeholders with a secure URL.

Generate presentation-ready reports
Keep all stakeholders updated
Get timeline reports for each task
Make project progress transparent
Track projects, and team workload with AI reports

All Your Projects, in One Glance

Track all your projects on a single dashboard

Take one look at your projects page and see all of your projects as they happen. See the status, progress, how much time has been spent, whether your team has questions on anything – all in one quick glance with our simple project management software.

Access projects in a single view
Add users to any project in no time
Drag & drop projects to prioritize
Access anywhere, anytime
Select multiple projects for bulk action
Import single or multiple projects in one go

Assign Tasks to Your Team Members

Manage the project flow by assigning tasks effectively

Assign primary and secondary tasks properly to your project team for enhanced workflow. Enjoy seamless file sharing and have meaningful conversations with your project team by using ProProfs Project, easy to use project management software that promises a delightful user experience.

Assign & manage tasks easily
Plan with a shared calendar
Prioritize tasks & reallocate resources
Collaborate to deliver projects faster
Apply bulk action to multiple tasks in a click

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All the Features You Need for Planning & Delivering Projects

Single Dashboard

See & track all your projects as a bird’s-eye view. Plan & schedule tasks, assign resources, and define priorities with ease.

Accurate Time Tracking

Track billable hours on projects, tasks, and sub-tasks. Improve delivery & budget estimates over time.

Ready-to-Use Templates

Get started quickly with expert-designed templates for various use cases, such as bug-tracking, project scheduling, and so on.

Real-Time Notifications

Remain informed on the go with instant email notifications about assignments, task updates, and due dates.

Seamless Team Collaboration

Leave feedback as task comments. Tag @users to trigger personalized notifications and attach ready designs, docs, and links.

Gantt, Kanban & Calendar Views

Visualize project progress using intuitive views like Gantt, Kanban, and Calendar, and switch to the one you like most.

Smart Project Reports

Access presentation-ready AI reports on project progress, team performance, project expenditure, and more including project summary, and multi project closure.

Invoice Generation

Automate your client billing process. Generate hassle-free invoices and customized reports using various filters.

Effortless Customization

Customize project dashboards to suit evolving project needs. Use global custom fields to keep data consistent across every project. Use our drag-and-drop workflow builder to create unique dashboards.

Create Projects with AI

Describe your project in a line, and our AI project management software builds the full structure in seconds.

Multi-Action & Bulk Action

Select multiple projects or tasks at once and apply bulk action instantly, no need to update items one by one.

Easy Project Import

Import a single project or multiple projects together, and pick up right where you left off in your old tool.

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We Believe Software Should Make You Happy

We are building a 100-year company with awesome human support

We are building a 100-year company with a mission to DELIGHT customers. People think we’re crazy to offer phone, chat, and email support. We still do it. When it comes to awesome support & building delightful software, we go the distance - try it, and you will love it.

Join Our Thriving Community

Everyone should give it a try!

I love ProProfs user experience. The interface is easy to use yet packed with powerful settings.

Professor Daniel Stein

Director of Technology Initiatives, Touro College
Excellent Customer Service!

ProProfs support is one of the best I have experienced. They truly care about their customers and deliver resolutions fast.

Bill Wisell

Health Licensing Coordinator, Nebraska Department of Human and Health Services

Frequently Asked Questions

What is Project Management Software?

Project management software is an all-in-one solution to all your project management needs, right from planning to execution, and completion. An online project management tool also lets you collaborate with your team on the go to keep everyone on the same page. Easily share task feedback, generate insightful reports, and take your next action from a single dashboard to drive your projects to success.

Does ProProfs Project offer time tracking and reports?

Yes. ProProfs Project offers a built-in timer with a start/stop clock or manual time entry, providing a time tracker. This data fuels timesheets and detailed reports, enabling the monitoring of progress and ensuring cost-effective delivery.

Can I assign tasks to specific team members?

Yes. ProProfs Project allows you to assign tasks or subtasks to team members, set priorities, define due dates, and track progress in real-time. It also supports reminders in both the mobile app and system notifications to keep your team updated.

Can clients or external collaborators access projects?

Yes. You can securely invite clients, freelancers, or external consultants as guests or followers. They can view assigned projects, share feedback, and track progress without accessing sensitive internal data — perfect for transparent project collaboration.

Can I attach files or documents to tasks?

Absolutely. Upload and share files directly within tasks or comments using your computer, Google Drive, Dropbox, or Box. ProProfs’ project management tool centralizes all project files and discussions in one place for seamless team collaboration.

Can I track project progress and deadlines?

Yes. Track every milestone, project, and task update, as well as completion percentage, through intuitive dashboards. With built-in Gantt charts, calendar views, and progress bars, ProProfs Project ensures your team stays on schedule and meets every deadline efficiently.

What views are supported for projects and tasks?

You can view your current and upcoming projects and tasks in List, Calendar, Gantt, and Kanban formats. This flexibility enables project managers to visualize workloads, identify bottlenecks, and manage deadlines effectively—all within a single, intuitive platform.

Can I customize workflows and task statuses?

Yes. ProProfs Project enables you to create and modify task workflows with custom stages, such as “In Progress,” “Pending Review,” or “On Hold.” Tailor your project pipeline to perfectly match your team’s work process and collaboration style.

Can I import my existing projects or tasks from Excel?

Yes. You can quickly migrate all your existing project data from Excel or spreadsheets into ProProfs Project with a single click. It’s the fastest way to get your team started without losing any existing progress.

Is onboarding support included in paid plans?

Yes. All paid plans come with dedicated onboarding and success support. Our customer success managers help you set up projects, import data, and train your team to make the most of our project management software from day one.

Less FAQs