Always have a plan B. Having a backup plan is key to handling any unexpected absences. This can be achieved by active participation, listening during previous team meetings and cross-training of team members. Additionally having a backup presenter and keeping detailed documentation(that is trained on before the meeting is a must). Usually, if a key member is missing, I quickly assess the gaps, delegate responsibilities, and focus on delivering the core message effectively myself. The goal is to communicate clearly, based on the agenda and the client requests.

1️⃣ Stay Calm & Reassess – Maintain composure and quickly evaluate what’s missing. A confident approach reassures your team and audience. 2️⃣ Redistribute Responsibilities – Assign key talking points to available team members based on their strengths. Adapt and collaborate efficiently. 3️⃣ Leverage Available Materials – Use prepared slides, notes or reports to stick to the core message while simplifying complex details if needed. 4️⃣ Engage the Audience – Turn the challenge into an opportunity by encouraging interaction, discussions or a Q&A to reinforce key points. 5️⃣ Follow Up Strategically – If some details were missed, commit to providing additional insights post-presentation to maintain credibility.

Stay calm and opt for Plan B. Whenever you are done a key member, reassess the situation; evaluate any losses to your team; and reassign parts to any other member that may have expertise on the field. Always remember:never panic, as all problems can be solved!

1.Assess the Situation: Understand the reason for their absence and check if they can contribute remotely. 2.Delegate Tasks: Reassign their responsibilities to available team members based on strengths. 3.Prioritize Critical Tasks: Focus on key elements of the presentation that must be completed. 4.Communicate & Collaborate: Keep the team aligned with regular updates and reinforce deadlines. 5.Prepare for Contingencies: Have backup materials and a team member ready to step in if needed. 6.Stay Calm: Maintain a confident, solution-oriented approach to keep the team focused.