Streamlining Daily Tasks

"I'll delegate when I find good people." Translation: "I'll trust them after they prove themselves." Plot twist: They can't prove themselves until you trust them. Break the loop. Delegate to develop. Here's how: 1️⃣ What should you delegate? Everything. Not a joke. You need to design yourself completely out of your old job. Set your sights lower and you'll delegate WAY less than you should. But don't freak out: Responsibly delegating this way will take months. 2️⃣ Set Expectations w/ Your Boss The biggest wild card when delegating: Your boss.  Perfection isn't the target. Command is.  - Must-dos: handled  - Who you're stretching   - Mistakes you anticipate   - How you'll address Remember: You're actually managing your boss. 3️⃣ Set Expectations w/ Yourself  Your team will not do it your way.  So you have a choice: - Waste a ton of time trying to make them you?   - Empower them to creatively do it better?  Remember: 5 people at 80% = 400%. 4️⃣ Triage Your Reality - If you have to hang onto something -> do it.  - If you feel guilty delegating a miserable task -> delete it.  - If you can't delegate them anything -> you have a bigger problem. 5️⃣ Delegate for Your Development  You must create space to grow. Start here:   1) Anything partially delegated -> Completion achieves clarity.  2) Where you add the least value -> Your grind is their growth.  3) The routine -> Ripe for a runbook or automation. 6️⃣ Delegate for Their Development Start with the stretch each employee needs to excel. Easiest place to start: ask them how they want to grow. People usually know. And they'll feel agency over their own mastery. Bonus: Challenge them to find & take that work. Virtuous cycle. 7️⃣ Set Expectations w/ Your Team  Good delegation is more than assigning tasks:  - It's goal-oriented  - It's written down  - It's intentional When you assign "Whys" instead of "Whats", You get Results instead of "Buts". 8️⃣ Climb The Ladder Aim for the step that makes you uncomfortable:     - Steps over Tasks  - Processes over Steps  - Responsibilities over Processes  - Goals over Responsibilities   - Jobs over Goals  Each rung is higher leverage. 9️⃣ Don't Undo Good Work Delegating & walking away - You need to trust. But you also need to verify. - Metrics & surveys are a good starting point. Micromanaging - That's your insecurity, not their effort. - Your new job is to enable, motivate & assess, not step in. ✅ Remember: You're not just delegating tasks. - You're delegating goals. - You're delegating growth. - You're delegating greatness. The best time to start was months ago.  The next best time is today. 🔔 Follow Dave Kline for more posts like this. ♻️ And repost to help those leaders who need to delegate more.

I’ve worked with A-players for almost two decades. One thing that sets them apart is: Single-tasking Its an almost maniacal focus on one thing, one objective, one goal. Here are 8 reasons why single-tasking beats multitasking: 1. Higher Quality Output This one’s a game-changer. • Focus leads to better results • Attention to detail improves • Less room for errors Multitasking dilutes effort. Single-tasking sharpens it. 2. Reduced Stress Levels Juggling too many tasks creates chaos. Single-tasking brings calm. It allows for deeper concentration. Stress levels drop when you focus on one thing at a time. 3. Improved Efficiency Doing one task well is faster than doing many poorly. Efficiency rises when distractions fall. Single-tasking means: • Clear goals • Direct paths to completion • Fewer interruptions 4. Better Mental Well-being Multitasking can drain your energy. Single-tasking preserves it. When you focus on one task: • Mental fatigue decreases • Satisfaction increases • You feel more accomplished 5. Enhanced Creativity Creativity needs space to grow. Single-tasking provides that space. When your mind isn’t scattered: • New ideas flow • Solutions come easier • Innovation thrives 6. Stronger Memory Switching tasks often hurts memory. Single-tasking strengthens it. Focused attention helps you: • Retain information • Recall details • Build stronger mental connections 7. Greater Job Satisfaction Single-tasking leads to better work. Better work leads to more pride. Employees feel: • More engaged • More valued • More fulfilled 8. Practical Strategies Implementing single-tasking is simple. • Set clear priorities • Use time blocks • Minimize distractions Leaders should: • Encourage focus • Promote mindfulness • Create a supportive environment Single-tasking isn’t just a technique. It’s a mindset. Adopt it, and watch your productivity and well-being soar. --- Considering working with a coach? https://lnkd.in/dC4tYDSS

Picture this: Dave, a modern-day professional, immerses himself in the hustle and bustle of daily tasks, darting from one activity to another, each demanding a slice of his fragmented attention. Hold on, scratch that. Let’s not romanticize the gritty reality of multitasking. It’s not an art, it’s not a skill. It's a scientifically documented pitfall. Let's talk facts. According to a study from the University of London, multitasking can drop your IQ as much as a night without sleep. That's not a badge of honour, that's a red flag waving vehemently, screaming for attention. Here’s another: a report published in the Journal of Experimental Psychology highlights that multitasking can reduce productivity by as much as 40%. That’s not just a dip, it's a cliff, a dangerous drop into the abyss of inefficiency. Think of your brain as a computer processor. When you overload it with too many programs running simultaneously, what happens? It slows down, lags, and sometimes crashes. The human brain, despite its complexity, operates on a similar principle. We are not built for simultaneous processing. We are built for focus, for dedicated engagement with one task at a time. But Dave is relentless, right? He bounces from emails to meetings, from spreadsheets to Slack notifications, a relentless pinball in the arcade of modern business chaos. Wrong move, Dave. Because with each switch, Dave pays a tax, a "switching cost" that drains cognitive resources and time. It’s like driving with a foot on the brake – a surefire recipe for burnout and decreased output. Steve Jobs didn’t rise to the pinnacle by scatter-gunning his focus. His genius lay in the relentless pursuit of perfection, in doing one thing, doing it extraordinarily well, and then moving on to the next. So, here’s the hard-hitting reality: Multitasking is not a skill to be honed; it's a mirage to be avoided. In the realm of business and entrepreneurial excellence, it's time to dismantle the multitasking myth, to discard it like the outdated relic it is. We need a shift, a radical refocusing of our energies. Because the future belongs not to the busiest, but to the focused, to those who can navigate the noise and hone in on what truly matters. Remember Dave? Tomorrow, Dave opts for a change. He decides to embrace unitasking, giving each task his undivided attention, nurturing it to completion without the cacophony of modern-day distractions. And as the day winds down, Dave realizes a profound truth: Multitasking was the greatest con of the modern business world. No more divided focus, no more fractured efforts. Do one thing, do it well, then move to the next. In the quest for excellence, it’s not about juggling tasks but mastering focus. One focused step at a time, onto a path less chaotic and more productive.

I still remember the day my first company crashed and burned. Sitting in my office at 3 AM, surrounded by empty coffee cups, I was trying to do everything at once - responding to urgent emails, preparing for an investor meeting, and attempting to solve a major product issue. My calendar was a mess of overlapping commitments. My phone wouldn't stop buzzing. My brain felt like scrambled eggs. That's when I learned the hardest lesson of my career: burnout isn't just feeling tired - it's the culmination of poor time management destroying everything you've built. Here's what I learned about owning your time: The Hard Truth: Your calendar isn't just scheduling—it's your life passing minute by minute Most people waste 3 hours daily on low-value tasks Your brain has finite decision-making capacity Context-switching destroys productivity What's at stake: ↳ Burnout ↳ Decision fatigue ↳ Shallow work instead of deep impact ↳ Letting others control your attention Here's what works: 1. Oliver Burkeman's 3/3/3 Method ↳ 3 hours of deep, focused work ↳ 3 shorter, medium-priority tasks ↳ 3 quick admin tasks to clear mental space 2. The Eisenhower Matrix ↳ Stop living in urgent-important quadrant ↳ Spend 80% of time in important-not urgent ↳ Delegate or eliminate the rest ↳ Your best work happens outside of panic mode 3. Eliminate Multitasking ↳ Multitasking weakens neural pathways ↳ Single-tasking increases focus by 42% ↳ Block distractions during deep work periods ↳ Your brain needs 23 minutes to refocus after interruption 4. Digital Detox ↳ Schedule daily tech-free blocks ↳ Keep phones out of sight during deep work ↳ Use analog tools for creative thinking ↳ Reclaim your attention from algorithms 5. Biological Scheduling ↳ Match high-value work with energy peaks ↳ Honor your chronotype (I'm a morning person) ↳ Schedule recovery periods between intense focus ↳ Your biology doesn't care about hustle culture The Science of Time Ownership: • Each attention switch depletes brain glucose • Deep work activates default mode network for insights • Consistency beats intensity for lasting results The question isn't "how to do more"—it's "how to focus on what matters most." What time-wasting habit are you ready to eliminate? Share below 👇 - Follow me Dan Murray-Serter 🧠 for more on habits and leadership. ♻️ Repost this if you think it can help someone in your network! 🖐️ P.S Join my newsletter The Science Of Success where I break down stories and studies of success to teach you how to turn it from probability to predictability here: https://lnkd.in/ecuRJtrr

𝗧𝗼𝗱𝗮𝘆’𝘀 𝘃𝗶𝘀𝗶𝘁 𝘁𝗼 Crumble 𝗿𝗲𝗺𝗶𝗻𝗱𝗲𝗱 𝗺𝗲 𝗼𝗳 𝗺𝘆 foodpanda operations 𝗱𝗮𝘆𝘀… During peak hours at Crumble, the store was jam-packed with customers. It immediately took me back to my Foodpanda experience, where during peak hours we had to process 100–150 orders in just one hour. The interesting part? We didn’t face customer queues inside the store — instead, it was the riders who crowded outside, waiting for their pickups. This kind of chaos taught me some important lessons about 𝗿𝗲𝘀𝗼𝘂𝗿𝗰𝗲 𝗽𝗹𝗮𝗻𝗻𝗶𝗻𝗴 𝘄𝗶𝘁𝗵 𝘁𝗵𝗲 𝗵𝗲𝗹𝗽 𝗼𝗳 𝗱𝗮𝘁𝗮. 𝗔𝘁 𝗙𝗼𝗼𝗱𝗽𝗮𝗻𝗱𝗮, 𝘄𝗲 𝗺𝗮𝗻𝗮𝗴𝗲𝗱 𝗶𝘁 𝘁𝗵𝗿𝗼𝘂𝗴𝗵: – 𝗗𝗮𝘁𝗮-𝗱𝗿𝗶𝘃𝗲𝗻 𝘀𝗰𝗵𝗲𝗱𝘂𝗹𝗶𝗻𝗴: We tracked how long it took a picker to pick, a packer to pack, and a rider to pick up. This helped us benchmark productivity per role. – 𝗦𝗵𝗶𝗳𝘁 𝗼𝗽𝘁𝗶𝗺𝗶𝘇𝗮𝘁𝗶𝗼𝗻: “Super shifts” during peak demand meant we met order targets without overspending on extra staff during slower hours. – 𝗩𝗶𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝘆: We introduced digital order screens showing order numbers for riders — avoiding confusion and wasted time. But still there are on and off days but we have the visibility to track what happens due to all the timestamps and data 𝗪𝗵𝗮𝘁 𝗜 𝗼𝗯𝘀𝗲𝗿𝘃𝗲𝗱 𝗮𝘁 𝗖𝗿𝘂𝗺𝗯𝗹𝗲: – They track orders from the time of placement, but 𝗸𝗲𝘆 𝘁𝗶𝗺𝗲𝘀𝘁𝗮𝗺𝗽𝘀 𝗮𝗿𝗲 𝗺𝗶𝘀𝘀𝗶𝗻𝗴 — like when the order is packed or handed over. – Staff call out orders vocally in a noisy environment, which creates delays. 𝗥𝗲𝗰𝗼𝗺𝗺𝗲𝗻𝗱𝗮𝘁𝗶𝗼𝗻𝘀 𝘁𝗵𝗮𝘁 𝗰𝗼𝘂𝗹𝗱 𝘀𝘁𝗿𝗲𝗮𝗺𝗹𝗶𝗻𝗲 𝗼𝗽𝗲𝗿𝗮𝘁𝗶𝗼𝗻𝘀 𝗳𝘂𝗿𝘁𝗵𝗲𝗿: – 𝗜𝗻𝘁𝗿𝗼𝗱𝘂𝗰𝗲 𝗼𝗿𝗱𝗲𝗿 𝘁𝗿𝗮𝗰𝗸𝗶𝗻𝗴 𝘁𝗶𝗺𝗲𝘀𝘁𝗮𝗺𝗽𝘀 𝗮𝗰𝗿𝗼𝘀𝘀 𝘁𝗵𝗲 𝗳𝘂𝗹𝗹 𝗰𝘆𝗰𝗹𝗲: from order placed → prepared → packed → handed over. This builds transparency and benchmarking. – Implement 𝗱𝗶𝗴𝗶𝘁𝗮𝗹 𝗼𝗿𝗱𝗲𝗿 𝘃𝗶𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝘆 screens for customers (like KFC or McDonald’s). It reduces dependency on manual announcements. – Use historic order data to forecast peak-hour demand and align staff rosters accordingly — ensuring the right resources at the right time. – Benchmark productivity per role (e.g., average orders packed per hour) to identify training needs and process gaps. – Separate counters line to maintain discipline Final thought: Peak-hour chaos is common in food businesses — but with the right data, benchmarking, and a few small process tweaks, the experience can become smoother for staff, and customers. It was inspiring to see Crumble’s popularity, and I believe with some structured improvements, their customer experience can reach even greater heights.

𝐏𝐫𝐨𝐜𝐫𝐚𝐬𝐭𝐢𝐧𝐚𝐭𝐢𝐨𝐧. 𝐖𝐞 𝐚𝐥𝐥 𝐤𝐧𝐨𝐰 𝐭𝐡𝐞 𝐰𝐨𝐫𝐝, 𝐛𝐮𝐭 𝐝𝐨 𝐰𝐞 𝐭𝐫𝐮𝐥𝐲 𝐮𝐧𝐝𝐞𝐫𝐬𝐭𝐚𝐧𝐝 𝐢𝐭? For years, we’ve been led to believe procrastination is a time management issue. But what if I told you it's much deeper—it’s an emotional regulation problem. 𝐋𝐞𝐭 𝐦𝐞 𝐞𝐱𝐩𝐥𝐚𝐢𝐧. People procrastinate not because they’re bad at managing time, but because they’re struggling to manage their emotions. Anxiety, self-doubt, frustration, boredom—these feelings can all create a mental roadblock that makes it easier to avoid the task than face the discomfort. 𝐀𝐬 𝐚 𝐩𝐬𝐲𝐜𝐡𝐨𝐥𝐨𝐠𝐢𝐬𝐭, 𝐈 𝐜𝐚𝐧 𝐭𝐞𝐥𝐥 𝐲𝐨𝐮 𝐭𝐡𝐚𝐭 𝐩𝐫𝐨𝐜𝐫𝐚𝐬𝐭𝐢𝐧𝐚𝐭𝐢𝐨𝐧 𝐢𝐬 𝐥𝐢𝐤𝐞 𝐚 𝐦𝐞𝐧𝐭𝐚𝐥 𝐭𝐮𝐠-𝐨𝐟-𝐰𝐚𝐫 𝐛𝐞𝐭𝐰𝐞𝐞𝐧 𝐭𝐰𝐨 𝐩𝐚𝐫𝐭𝐬 𝐨𝐟 𝐲𝐨𝐮𝐫 𝐛𝐫𝐚𝐢𝐧. On one side, there’s the limbic system, which craves instant rewards. It’s the part of your brain that says, "Just one more episode" or "I deserve a break—let’s scroll Instagram." On the other side is the prefrontal cortex, the sensible adult, focused on long-term goals and future success. When procrastination strikes, it’s usually the limbic system that wins. Here’s the truth: Procrastination is a habit, not a personality trait. And like any habit, it can be unlearned. 𝐇𝐞𝐫𝐞 𝐚𝐫𝐞 6 𝐩𝐫𝐚𝐜𝐭𝐢𝐜𝐚𝐥 𝐭𝐢𝐩𝐬 𝐭𝐨 𝐡𝐞𝐥𝐩 𝐲𝐨𝐮 𝐛𝐫𝐞𝐚𝐤 𝐟𝐫𝐞𝐞 𝐟𝐫𝐨𝐦 𝐩𝐫𝐨𝐜𝐫𝐚𝐬𝐭𝐢𝐧𝐚𝐭𝐢𝐨𝐧: 1. Start Small: The 5-Minute Rule Tell yourself you’ll work on the task for just five minutes. Often, once you get started, the momentum will carry you further. 2. Reframe the Task: Your brain is wired to avoid pain and seek pleasure. Instead of saying, "I have to do this report," try, "I get to share my brilliant ideas!" This shift in perspective makes all the difference. 3. Reward Yourself: Break your task into smaller chunks and reward yourself for each accomplishment. Think of it like training a puppy—except the puppy is your brain, and the treat is a coffee break or a meme scroll. 4. Use Tools Against the Limbic System: Timers (hello, Pomodoro!), to-do lists, or even an accountability buddy can help keep your prefrontal cortex in charge and prevent the limbic system from taking over. 5. Practice Self-Compassion: Be kind to yourself when procrastination strikes. Self-criticism only makes things worse, while self-compassion helps you move forward and regain control. 6. Practice Mindfulness: Incorporating a simple mindfulness practice into your daily routine can help you manage the emotions and make better choices. As Greg S. Reid wisely said: “A dream written down with a date becomes a goal. A goal broken down into steps becomes a plan. A plan backed by action makes your dreams come true.” So, let’s stop waiting for motivation to strike. Start taking small steps, be kind to yourself, and watch how procrastination loses its grip over time. #motivation #productivity #psychology #mindset #management #science

Your reps get handed Sales Nav. And you wonder why they're missing quota. Most teams use it like a phone book. Random searches, generic messages, zero buying signals. That's not prospecting. That's expensive busy work. I've used this exact 5-step system to generate millions in pipeline. Same workflow my team runs every week. Step #1: Build your sequence FIRST Don't touch Sales Nav until you have a complete 21-day multi-channel sequence. I write mine in Google Docs, then build it in Apollo. Step #2: Create trigger based searches → Less than 1 year in current role (they're making changes) → Job opening increases (expansion or performance issues) → Posted on LinkedIn recently → Company headcount growth Step #3: Research before outreach I use ChatGPT to uncover strategic priorities and quota attainment data. Found a company with 35% sales job growth and only 23% quota attainment? Perfect storm. Step #4: Batch your outreach Set calendar blocks. When I was an AE, 8 hours minimum weekly for cold outbound. Step #5: Make it ongoing Monday: Check searches Daily: Work your tasks Weekly: Add qualified prospects By the way… check your messaging before you start. Here’s what I mean: Generic: "Hey, saw you're hiring..." Researched: "Hey Sarah, congrats on 8 months at TechCorp. If you're like most VPs, you're uncovering dead bodies. Team hitting 32% vs 42% industry average..." Which gets the meeting? Start today: Build ONE search, research 10 prospects, block daily outreach time. — Check out my FULL Sales Nav tutorial here: https://lnkd.in/gtE-FWax

What if your greatest “strength” at work is quietly sabotaging your results? I’m talking about multitasking. It looks impressive. All the tabs, the rapid-fire replies, “just knocking out a few quick emails" during a meeting. But beneath the surface? It’s chaos with a productivity filter slapped on top. The research is pretty clear—people who multitask frequently actually become worse at filtering distractions, organizing thoughts, and switching between tasks. It’s like training your brain to be dysfunctional. And that constant switching? It’s draining. Your brain has to pause, refocus, re-orient—every single time. That’s time lost, accuracy compromised, and stress cranked up to 11. Meanwhile, folks who work on one thing at a time? They’re not “slow”—they’re smart. They make fewer mistakes, think more clearly, and finish faster. So if your task list feels endless and your brain feels fried, it might not be the workload—it might be the multitasking. Try this:  ✅ Pick one task.  ✅ Shut the door (or close Microsoft Teams).  ✅ Give it your full attention. It won’t just improve your output—it’ll improve your sanity. #productivity #bestadvice #success #davecrenshaw

Delegation is not just a skill – it is pure leverage. World-class leaders are world-class delegators. It took me years to develop the skills and to shift my attitude from “I can do it best!” to “who can do this better and faster?” Today, I have an executive assistant, a virtual assistant, a marketing lead, a designer, a podcast editor, an accountant, and a cleaner. None of them are full time, I rather collaborate with the best in their fields for as many hours as necessary. Smart delegation allows you to focus on what’s important instead of what’s urgent, so that you can create more impact in your life and career.  Here is my system for delegation, that I often share with my 1:1 CEO coaching clients. If you implement it, you will have more time and money (provided you reinvest the time), but more importantly, this is about your health and the life you want to live. 1/ 𝐄𝐥𝐢𝐦𝐢𝐧𝐚𝐭𝐞 - 𝐀𝐮𝐭𝐨𝐦𝐚𝐭𝐞 - 𝐃𝐞𝐥𝐞𝐠𝐚𝐭𝐞  ↳ Eliminate: Does this have to be done at all (now)?  ↳ Automate: Can AI do it? Can I create a workflow?  ↳ Delegate: If something needs to get done, ask “who?” not “how?” 2/ 𝐅𝐨𝐮𝐫 𝐋𝐞𝐯𝐞𝐥𝐬 𝐨𝐟 𝐃𝐞𝐥𝐞𝐠𝐚𝐭𝐢𝐨𝐧 ↳ By Task: "Please write this report by Friday."  ↳ By Process: “Complete this report every Friday and share it with the leadership team.”  ↳ By Goal: "Ensure the leadership team is informed about relevant sales data on a regular basis. Architect and execute the system."  ↳ By Anticipation: The first time you hear about a task is when it's done. 3/ 𝐓𝐡𝐞 𝐅𝐫𝐚𝐦𝐞𝐰𝐨𝐫𝐤: 𝐕𝐢𝐬𝐢𝐨𝐧 - 𝐂𝐨𝐦𝐦𝐢𝐭𝐦𝐞𝐧𝐭 - 𝐄𝐱𝐞𝐜𝐮𝐭𝐢𝐨𝐧  ↳ Vision: What's the goal or big why? ↳ Commitment: What are you and I prepared to do to achieve the vision? ↳ Execution: What's the plan to make it happen? 4/ 10-80-10 𝐭𝐨 𝐛𝐞𝐜𝐨𝐦𝐞 5𝐗 𝐦𝐨𝐫𝐞 𝐩𝐫𝐨𝐝𝐮𝐜𝐭𝐢𝐯𝐞 ↳ Provide a clear briefing and context at the beginning – the first 10%.  ↳ Let a person or AI do 80% of the work.  ↳ Quality control, taste and judgment – the final 10%.  5/ 𝐃𝐞𝐟𝐢𝐧𝐢𝐭𝐢𝐨𝐧 𝐨𝐟 𝐃𝐨𝐧𝐞  ↳ "We need a clock for the meeting room" = Amazon box on your desk  ↳ Clear DOD: “Ensure the meeting room has a visible and operational clock to reduce the need for participants to check their phones.” 6/ 𝐇𝐨𝐰 𝐭𝐨 𝐝𝐞𝐥𝐞𝐠𝐚𝐭𝐞 𝐭𝐨 𝐀𝐈  ↳ Delegate outcomes, not tasks ↳ Front-load context aggressively ↳ Treat AI work as iterative ↳ Standardise what you repeat ↳ Treat AI like leverage, not labour - - - - ♻️ Repost to help someone become a better speaker and follow me, Oliver Aust for more. ♟️ Ready to become a top 1% communicator?  Reach out here: https://lnkd.in/dg9VYZ3C

Multi-tasking: A Productivity Myth Research shows that multi-tasking can reduce efficiency by up to 40% (Harvard Business Studies). Yet, many of us still try to juggle tasks, whether it’s reading and listening to music or texting during a meeting. Studies in neuroscience reveal that our brains don’t actually do tasks simultaneously. Instead, we rapidly switch between tasks, a process that disrupts focus, increases mistakes, and drains energy. Want proof? Try this: 1. Draw two horizontal lines on a sheet of paper. 2. Time yourself as you: • Write “I am a great multitasker” on the first line. • Write the numbers 1–20 sequentially on the second. Now, try multi-tasking: 1. Draw two more lines. 2. Write one letter from the sentence on the first line, then switch to write a number on the second, alternating until you complete both. You’ll likely find it takes more time, with errors and frustration. The next time you feel like multi-tasking, consider the impact on your focus and energy. Sometimes, multi-tasking is unavoidable, especially for working mothers, but when possible, focus on one thing at a time. Choose wisely. #multitasking #leadershipdevelopment