How to Create a Professional PowerPoint Presentation

One great presentation can do what multiple applications can't. Over the years, my presentations have earned awards, speaking invitations, and opportunities I never applied for. Most recently, at MAA MathFest 2024, someone from the audience approached me and said: "Your talk was so engaging. You made such a complex topic accessible." On the spot, he invited me to speak to high school students in Chicago. Full expenses paid + speaker fee. Here is the framework I use every single time... (You might want to save this.) 1. Know your audience before you make a single slide → Kids? Public? Policy makers? Academics? → Your job is to design your talk to suit them. → Picture one person in the audience, let's call them "Bola." 2. Map out the entire talk first → Write the takeaway from each slide in one sentence. → Connect each slide logically to the next. → Ask yourself: Will Bola digest this information? 3. Ditch the jargon → Would Bola understand this? → If not, go back to the drawing board. → Use simple, plain English. 4. Make it visual → One message per slide. Big font. Bullet points. → Use visuals or illustrations instead of text (if possible.)  → The moment your audience starts reading your slides, you've lost them. 5. Practice as you build each slide → After creating each slide, ask: What will I say here? → This reveals what to add, remove, or fix as you go. → Once done, practice the full presentation again. 6. Never read off your slides during delivery → Deliver like you're telling a story. → Everything on screen is just supporting visuals. → Know your slides inside out. Keep eye contact. 7. Use your body language intentionally → Don't stare at the ceiling, ground, or stand frozen. → Your movement and energy speak louder than words. → This automatically communicates confidence and authority. Great presentations aren’t about showing how smart you are. They’re about making your audience feel something... curiosity, clarity, and inspiration. That’s what makes you memorable. And that’s what opens doors. --- PS: What's ONE thing that's helped you improve your presentations? PPS: Want to see this framework in action? Link to the Chicago talk is in the comments. ♻️ REPOST if this was useful. Thanks!

261 hours per year on PowerPoint. That’s how much time the average person spends working on their slides. That’s a staggering amount of time. What’s worse? Most of it is wasted on formatting! People often ask me how I prepare my PowerPoint presentations. My answer surprises them: “I don’t think in slides. I think in concepts and stories.” For me, slides are not the starting point—they’re the final step. Instead of being constrained by Slide 1, Slide 2…Chart 1, Chart 2, I focus on crafting a story with a clear beginning, middle, and end. My way: Story 1st, Slides 2nd This mindset shift happened years ago, and it transformed how I present. Here’s my simple 3-step framework for building impactful presentations: 1️⃣ Set the plot Start by painting a vivid picture of a problem or situation. Create a gap that sparks curiosity and propels your audience out of complacency. Think about why so many stories begin with, “Once upon a time…” It’s an invitation to a journey. 2️⃣ Add the twist Introduce contrast. Show the audience the gap between what is and what could be. Guide them through a transformation. As you alternate between the present and the envisioned future, make the latter irresistibly appealing. 3️⃣ Call to action End on a high note. Inspire your audience with a compelling vision of what’s possible if they embrace your ideas. Give them a clear, actionable next step. Once I’ve nailed the story structure, the data, charts, and slides naturally fall into place. PowerPoint: a tool, not a hindrance With this approach, I’m not constrained by slide sequences or formats. I can adapt to audience questions, improvise, and make the presentation more engaging and memorable. The story drives the presentation, and PowerPoint simply becomes the tool that enhances it. What about you? The next time you start a presentation, take a step back. Are you designing slides—or are you telling a story? Shift your focus. Start with the story, not the slides. And watch your presentations transform from forgettable to unforgettable. If you found this helpful, try this approach in your next presentation, and let me know how it goes!

When I first became responsible for reporting information, ideas, and results to an executive audience, my presentations were… Not great. Not good. Really bad. My slides were disjointed, and cluttered with every piece of information I thought *might* be important. They were basically placeholders for data vomit, rather than individual pieces of a cohesive story. Then I listened to (and re-read) The 5 Elements of Effective Thinking and it reshaped how I approach not just presentation building, but deliverable output as a whole. Here’s how I applied the book’s five elements to my presentation problem. 🌎 Understand deeply Instead of jumping straight into PowerPoint (which, side note, I’m quickly becoming a Figma Slides convert), I now start with an outline in a Word doc. This forces me to think deeply about my message first. I use the outline to identify core insights and ensure I truly understand what needs to be communicated before I ever touch a slide 🔥 Make Mistakes My early drafts are messy. And long. Intentionally. But I always share them with my CRO for feedback. Each iteration, each mistake, each cut, helps refine the narrative, eliminate distractions, and clarify the message. 💨 Raise questions Throughout the entire outlining process I’m asking myself questions, and letting their answers lead me to more questions. “What’s the ONE idea this slide needs to communicate?” “How does this fit into the larger story I’m trying to tell?” “How does each slide connect to the next?” “How can I guide the audience toward a conclusion instead of overwhelming them with details?” Etc. 💦 Follow the flow of ideas My biggest unlock came when I stopped seeing each deck as a standalone task and started treating every presentation as part of a larger, evolving conversation. The best presentations don’t just deliver information, they connect past discussions to future decisions. I began revisiting previous decks, looking at how ideas had evolved, how decisions had changed, and deciding how/if my messaging needed to shift in response. Instead of reinventing the wheel every time, I build on what has come before. This allows me to create continuity, reinforce key themes, and ensure each presentation moves the conversation forward. 🔁 Engage change A client once told me, point blank, that my decks were “completely useless.” Brutal? Yes. But ultimately a valuable lesson. In that moment, I had two choices: ignore him and keep doing what I was doing, or lean into the discomfort and use it as fuel to improve. I chose the latter. Engaging change meant breaking old habits. - Letting go of information-heavy slides. - Shifting from “here’s everything I know” to “here’s what you need to know.” Engaging change helped me refine my focus, improve my messaging, and, transform how I communicate ideas. - - - How do you approach creating a presentation? Share your process below 👇

Want your audience to remember nearly 6x more of your presentation? Then start leveraging a cognitive science principle called the Picture Superiority Effect. If people only hear information, recall hovers around 10% in 14 days. But if they both hear and see a compelling visual, recall jumps to 65%. That's a 550% increase! Why? Because of Dual Coding. Your brain stores information in two channels: auditory and visual. When both fire together, memory strengthens. You are not just telling… you are encoding. That is why in the LOUD & CLEAR framework from my book "Silver Goldfish," we share that visualization is not decoration. It is communication. Yesterday, outside Philadelphia, I led a presentation skills workshop for IKEA. Talk about preaching to the choir. Their catalogs and internal decks are masterclasses in visual storytelling. Big images. Clear focus. Minimal words. They understand that images move the message. So, here are two rules to apply immediately in your presentations: 1. Use powerful images. Emotion drives attention. Attention drives recall. 2. Make the image the entire slide. No clutter. No bullets. One idea. One visual. Lagniappe Tip: Use the Rule of Thirds Imagine a tic-tac-toe grid with two vertical and two horizontal lines over your slide. Where the lines cross each other creates four intersection points (aka the "Powerpoints"). Then... • Place the subject of your image on one intersection. • Anchor your text on the opposite side/corner. • Leave white space elsewhere. Your audience’s eye goes to the image first, then to the message. That sequencing improves comprehension and retention. Next time you build a deck, ask yourself: 👉 If I removed all the words, would the slide still tell the story? Because in presenting, people remember what they see… not what you said. #SilverGoldfish #PresentationSkills #Retention #DualCoding

Creating effective PowerPoint presentations is an essential skill for administrative professionals. Here are some tips to help you create compelling and professional presentations: 1. Plan Your Presentation Outline Your Content: You can start with a clear presentation outline. Determine the main points you want to cover and the order in which you will present them. Set Clear Objectives: Know what you want to achieve with your presentation. This will guide your content and design choices. 2. Design with Clarity and Simplicity Use Consistent Themes: Choose a professional theme and stick with it throughout the presentation. This creates a cohesive look. Limit Text on Slides: Aim for a maximum of 6 bullet points per slide, with no more than six words per bullet point. This keeps slides easy to read and visually appealing. High-Quality Images: Use high-resolution images and graphics. Avoid pixelated or stretched images. Readable Fonts: Use sans-serif fonts like Arial or Calibri. Ensure the font size is large enough to be read from the back of the room (minimum 24pt for body text). 3. Master the Tools Shortcuts and Tools: Learn keyboard shortcuts for quicker editing. Use tools like SmartArt to create diagrams and infographics. Templates and Slide Masters: Use PowerPoint templates and slide masters to maintain consistency across your presentation. This saves time and ensures uniformity. 4. Effective Use of Data Charts and Graphs: Present data using charts and graphs. Choose the correct type of chart for your data (e.g., pie charts for proportions, line charts for trends). Simplify Data: Don’t overload slides with too much data. Highlight key points and trends. 5. Visual Hierarchy Highlight Important Information: Use font size, bold text, and colors to emphasize key points. Whitespace: Use whitespace to avoid clutter and make slides easier to read. 6. Practice Delivery Rehearse: Practice delivering your presentation multiple times. This helps you become familiar with the content and timing. Feedback: Get feedback from colleagues and make necessary adjustments. 7. Technical Preparedness Check Equipment: Ensure all equipment (projector, computer, etc.) is working before your presentation. Backup: Always have a backup of your presentation on a USB drive or in the cloud. 8. Know Your Audience Tailor Content: Adapt your presentation content and style to suit your audience's knowledge level and interests. Engagement Strategies: Consider how to engage different types of audiences, such as executives, clients, or colleagues. 9. Review and Edit Proofread: Check for spelling and grammar errors. Ensure all information is accurate. Consistency: Review the presentation for consistency in fonts, colors, and slide layouts.

If you want your next presentation to inform, engage, and stick, this is the framework you need….. One of my best reads (A summary) Fact: AI slide generators won’t save you. Powerful slides aren’t about automation. Slides aren’t filler. They’re the frame that holds your message; visually, cognitively, and emotionally. A single slide can speak more powerfully than 10 spoken minutes when done well. ——————————————— ➊ 𝗢𝗻𝗲 𝗶𝗱𝗲𝗮 𝗽𝗲𝗿 𝘀𝗹𝗶𝗱𝗲 ➜ A slide = one thought. No more. No less. 📌 Break complex ideas into digestible visuals. ➋ 𝗧𝗵𝗲 “𝟭 𝗺𝗶𝗻𝘂𝘁𝗲 𝗿𝘂𝗹𝗲” ➜ If it takes longer than a minute to explain a slide… 📌 It’s doing too much. Cut or split it. ➌ 𝗨𝘀𝗲 𝗵𝗲𝗮𝗱𝗶𝗻𝗴𝘀 𝗮𝘀 𝗺𝗲𝘀𝘀𝗮𝗴𝗲𝘀 ➜ “Results” isn’t a heading. 📌 Try: “This method increases accuracy by 37%.” ➍ 𝗘𝗱𝗶𝘁 𝗿𝗲𝗹𝗲𝗻𝘁𝗹𝗲𝘀𝘀𝗹𝘆 ➜ If you won’t speak to it, delete it. 📌 Every extra label is cognitive noise. ➎ 𝗚𝗶𝘃𝗲 𝗰𝗿𝗲𝗱𝗶𝘁 𝗼𝗻 𝘁𝗵𝗲 𝘀𝗹𝗶𝗱𝗲 ➜ Add references as you build, not at the end. 📌 A polished slide acknowledges others. ➏ 𝗕𝘂𝗶𝗹𝗱 𝗮𝗿𝗼𝘂𝗻𝗱 𝗴𝗿𝗮𝗽𝗵𝗶𝗰𝘀 ➜ Visuals aren’t decoration; they’re delivery tools. 📌 Avoid text-only slides. Always. ➐ 𝗠𝗶𝗻𝗶𝗺𝗶𝘇𝗲 𝗰𝗼𝗴𝗻𝗶𝘁𝗶𝘃𝗲 𝗼𝘃𝗲𝗿𝗹𝗼𝗮𝗱 ➜ 6 elements max. 📌 Use white space, bold selectively, and avoid clutter. ➑ 𝗗𝗲𝘀𝗶𝗴𝗻 𝗳𝗼𝗿 𝗱𝗶𝘀𝘁𝗿𝗮𝗰𝘁𝗲𝗱 𝗮𝘂𝗱𝗶𝗲𝗻𝗰𝗲𝘀 ➜ If they hear nothing, can they still see the takeaway? 📌 Assume your viewer is half-tuned in and still make an impact. ➒ 𝗣𝗿𝗮𝗰𝘁𝗶𝗰𝗲 = 𝗦𝗹𝗶𝗱𝗲 𝗲𝗱𝗶𝘁𝗼𝗿 ➜ Your transitions reveal your thinking. 📌 Practicing reveals which slides don’t flow. ➓ 𝗠𝗶𝘁𝗶𝗴𝗮𝘁𝗲 𝗱𝗶𝘀𝗮𝘀𝘁𝗲𝗿 ➜ PDFs > animations. Backup slides > failed videos. 📌 Assume something will break and prepare for it. ——————————————— 📍Your slides are not your script. They’re not your paper. They’re your audience’s window into your idea. Make every second of their attention count. 💬 Which slide mistake are you guilty of and ready to fix? ♻️ Repost to help someone transform their next research talk. 📄 Reference: Naegle, K. M. (2021). Ten simple rules for effective presentation slides. PLOS Computational Biology, 17(12): e1009554. #PresentationTips #SlideDesign #AcademicCommunication

Think about the last presentation you sat through. Do you remember anything from it? Probably not. Most presentations fail because they are: ❌ Overloaded with bullet points ❌ Devoid of emotion ❌ Data dumps with no clear story The good news? You can make your presentation unforgettable with these 7 simple shifts: 1. Start with a Hook, Not an Intro Most presenters begin with "I'm excited to be here today..." and lose the audience immediately. Fix: Grab attention from the start. Example: “Your company is losing $10M a year—and you don’t even know why.” 2. Tell a Story, Not Just Data People remember stories, not statistics. Instead of listing facts, wrap them in a compelling narrative. Fix: Use the “Problem → Struggle → Solution” technique. Example: "Before using our system, Sarah’s team spent 3 hours a day on reports. She tried different tools, but nothing worked—until she found our solution. Now? Just 15 minutes a day." 3. Use Contrast & Surprise The brain is wired for novelty. If your presentation sounds predictable, people will tune out. Fix: Vary your tone, pace, and visuals. Drop in an unexpected question, statistic, or pause to keep them engaged. 4. Say Less, Mean More Too much information overloads the audience. They’ll remember nothing. Fix: Cut the fluff. Stick to one core message per slide, per section, per speech. 5. Make It Visual Bullet points don’t inspire. Images and metaphors do. Fix: Instead of saying “Our product is faster,” show a race car next to a bicycle. 6. End with a Bang, Not a Fizzle Most presentations end with “Thank you” and no real impact. Fix: Leave them with one key idea and a clear next step. Example: “If you only take away one thing today, let it be this…” 7. Master the Pause Most speakers talk too fast and leave no room for ideas to sink in. Fix: Silence is power. Pause after key points to let them land. 💡 A great presentation isn’t about information—it’s about transformation. Make your next one impossible to forget. What’s the most memorable presentation you’ve ever seen? Drop a comment below! ⬇

Creating an Effective Presentation: Tips for Impactful Communication Creating an effective presentation is more than just compiling slides—it's about telling a compelling story that engages your audience and drives your message home. The art of presentation lies in how well you can communicate your ideas with clarity, simplicity, and impact. Here are some key strategies to keep in mind: ⭐️Start with a Clear Structure: Your presentation should have a logical flow. Begin with a strong introduction that sets the stage, followed by the main content organised into key points, and end with a powerful conclusion. Think of it like a story with a beginning, middle, and end. ⭐️Keep It Simple: Avoid overcrowding your slides with too much text or too many visuals. Focus on the key messages you want to convey and use concise language. The simpler your slides, the easier it is for your audience to follow along and retain the information. ⭐️Use Visuals Wisely: Visual aids can enhance your message, but only if used effectively. Use high-quality images, graphs, and charts that support your points and help to explain complex information more clearly. Remember, visuals should complement your narrative, not overshadow it. ⭐️Engage Your Audience: Ask questions, use anecdotes, or include interactive elements to keep your audience engaged. The more you can involve them, the more memorable your presentation will be. ⭐️Practice, Practice, Practice: Rehearse your presentation multiple times to get comfortable with the content and the flow. This will help you deliver your message more confidently and allow you to focus on engaging with your audience rather than worrying about what comes next. ⭐️Connecting When Presenting Online: In the virtual world, connection is just as important as in-person. Become familiar with the technology so that both you and your presentation appear on screen. This ensures that your audience can see your expressions and gestures, which are crucial for conveying enthusiasm and engagement. Practice switching between your presentation and direct engagement with the camera, so you can maintain a strong connection with your audience throughout. Creating an effective presentation is about more than just the slides; it’s about how you connect with your audience and make your message stick. Whether you're pitching a new idea, sharing research, or leading a training session, following these tips can help ensure your presentation is both impactful and memorable. #PresentationSkills #EffectiveCommunication #PublicSpeaking #Leadership #ProfessionalDevelopment

Creating engaging slide decks is an often overlooked skill in data roles. Here is why it's important and what to keep in mind: ��𝗵𝘆 𝗜𝘁 𝗠𝗮𝘁𝘁𝗲𝗿𝘀: 1. 𝗖𝗼𝗺𝗺𝘂𝗻𝗶𝗰𝗮𝘁𝗲 𝗘𝗳𝗳𝗲𝗰𝘁𝗶𝘃𝗲𝗹𝘆: Your analysis is only as good as your ability to communicate its results. Engaging slides ensure your message is clear and gets heard.     2. 𝗗𝗿𝗶𝘃𝗲 𝗔𝗰𝘁𝗶𝗼𝗻: Great presentations can inspire stakeholders to act on your insights, leading to data-driven decisions and business improvements.     3. 𝗦𝗵𝗼𝘄𝗰𝗮𝘀𝗲 𝗬𝗼𝘂𝗿 𝗦𝗸𝗶𝗹𝗹𝘀: A polished slide deck highlights your analytical skills and shows your ability to communicate complex information simply and effectively to different stakeholders. 𝗞𝗲𝘆 𝗧𝗶𝗽𝘀: 1. 𝗞𝗲𝗲𝗽 𝗜𝘁 𝗦𝗶𝗺𝗽𝗹𝗲: Use clean, minimalistic slides with plenty of white space. This simplicity ensures your key points stand out and your message isn’t lost. 2. 𝗧𝗲𝗹𝗹 𝗮 𝗦𝘁𝗼𝗿𝘆: Structure your presentation with a clear beginning, middle, and end. Storytelling engages your audience and makes your data more relatable and memorable. 3. 𝗨𝘀𝗲 𝗩𝗶𝘀𝘂𝗮𝗹𝘀 𝗪𝗶𝘀𝗲𝗹𝘆: Incorporate charts, graphs, and images to illustrate your data. The visuals make complex data more understandable. 4. 𝗛𝗶𝗴𝗵𝗹𝗶𝗴𝗵𝘁 𝗞𝗲𝘆 𝗜𝗻𝘀𝗶𝗴𝗵𝘁𝘀: Emphasize the most important findings with bold text or different colors. This draws attention to the critical information your stakeholders need to know. 5. 𝗖𝗼𝗻𝘀𝗶𝘀𝘁𝗲𝗻𝘁 𝗗𝗲𝘀𝗶𝗴𝗻: Use a consistent color scheme, font style, and layout throughout your presentation. Creates a professional and cohesive look, making your slides easier to follow and more visually appealing. If there is an official company slide master deck use it to offer your stakeholders a design they're used to. 6. 𝗕𝗲 𝗣𝗿𝗲𝗽𝗮𝗿𝗲𝗱 𝘁𝗼 𝗗𝗶𝘃𝗲 𝗗𝗲𝗲𝗽𝗲𝗿: Have additional slides ready for detailed questions. Having them available in the backup demonstrates thoroughness and the depth of your work. Practice multiple times to ensure a smooth and structured presentation. Confidence and clarity can help to make a lasting impression. What’s your tip for creating engaging slide decks? ---------------- ♻️ Share if you find this post useful ➕ Follow for more daily insights on how to grow your career in the data field #dataanalytics #datascience #presentationskills #powerpoint #careergrowth

Here’s one more AI tool to level up your presentation game: https://www.beautiful.ai/ Over time, I’ve crafted a simple workflow using GenAI to make presentations not only easier but more impactful. Here’s my process: Step 1: Brainstorming with Copilot or ChatGPT. I start with this prompt: “I want to create a presentation for [audience] on [topic]. The goal is to [objective]. Ask me 10 related questions to help you build a strong storyline. Organize it in a table with page numbers, titles, content suggestions, and visuals.” This gives me a solid structure to work from. Step 2: Personalize the content. I review the AI-generated outline and rewrite it in my own style, adding personal insights and refining the flow. Step 3: Design with AI tools. Once the content is set, I use tools like Copilot in PowerPoint, Gamma, Tome, or Beautiful.ai to bring the slides to life with clean, engaging visuals. The combination of GenAI for both content and design makes the whole process faster, more creative, and fun. Have you tried using AI for your presentations yet?