SharePoint updates you might be missing

Most teams think they're using SharePoint. In reality? They're just surviving it. Here are The 5 levels of SharePoint maturity: Chaos – No structure. Files everywhere. "Who deleted this?" Reactive – Folders exist, but permissions are a nightmare. Defined – Naming conventions. Basic governance. Hope. Managed – Automated workflows. Version control. Peace. Optimised – Search works. People find what they need. Magic. The hard truth: Most organisations live in levels 1–2. The good news? Moving up doesn't require a rebuild. Just small, consistent fixes. Where does YOUR SharePoint land? Comment your level (1–5). Save this infographic. Then tag your team, ask them: "What's our next step up?"

Link rot in a SharePoint tenant is a quiet kind of broken. Stuff gets moved, renamed, re-shared, and the links pointing at it slowly stop working. By the time anyone notices, the page that linked to it has been viewed a hundred times. I got pulled into auditing this before a migration cutover. About 40% of the links on the staged pages were dead. The harder part wasn't finding them, it was figuring out where each one should now point. A single PDF in SharePoint can be referenced under six different URL forms: direct paths, library viewer URLs, four flavors of sharing wrapper. Find-and-replace catches one. The rest just sit. I wrote this down for the next person who has to tackle the same problem: https://lnkd.in/gRbjgSJH #SharePoint #Microsoft365 #SPFx

About to roll out SharePoint? 🛑 Stop for a second - because the businesses that struggle with it six months later almost always made the same mistakes at the start. Here are the 5 most common SharePoint setup mistakes we see: 📦 Copying the old file server in wholesale - same chaos, new location  🤷 No governance - nobody owns how it's actually used  🔓 Giving everyone access to everything "just to keep it simple"  🫙 Going live with an empty platform and hoping people figure it out  ⏳ Leaving training for "later" (spoiler: later never comes) The good news? Every single one of these is avoidable with the right planning upfront.  Read the full breakdown at https://lnkd.in/gCMKGXj3  #SharePoint #Microsoft365 #Office365 #ITConsulting #BrisbaneIT #SharePointConsultant #ManagedIT #CloudMigration

🚀 This changes the game for SharePoint (again)… Imagine this 👇 Instead of spending hours planning, structuring, and building a SharePoint site… You just describe what you need 💬 And Copilot does the rest. ✅ Generates a full SharePoint site ✅ Creates Libraries for documents ✅ Builds Lists tailored to your use case ✅ Designs Pages with relevant content ✅ Follows a structured plan you can review and adjust All starting from a simple prompt. 🎥 I recorded a step-by-step video showing exactly how to use this feature — watch it to see how you can build your own SharePoint site in minutes 👇 let me know what you think about this new feature #Copilot #Skills #Microsoft

Overview of SharePoint Site Attestation Policies How many of your SharePoint sites have no owners? How many were created for a project that was finished two years ago? If you don’t know the answer, there is a solution for you – Site Attestation Policies in SharePoint Advanced Management. It’s an automatic mechanism that will help you keep your sites under control. […] Original Post

Day 2 – SharePoint in the Real World One of the most common things I see after “SharePoint is a mess” is this: Everything lives in ONE site. And on paper, it sounds like it makes sense. “One place for everything.” “Easier to manage.” “Everyone knows where to go.” But in reality, it creates more problems than it solves. When one site is trying to handle multiple departments, different types of content and different audiences, it starts to break down. You’ll usually see: • Navigation that keeps growing and getting confusing for users • Permissions that get more complicated and break over time • Content that’s harder to find, not easier And again… it starts to feel like a Permissions Problem. It’s not. It’s a Structure Problem. If you’re running into this, here’s the best place to start: • Break sites out by Function (HR, Sales, Operations, etc.) • Keep content aligned to Purpose—not just Convenience • Make sure each area has clear ownership You don’t need 500 sites, but you also shouldn’t have One site doing everything. When structure is intentional: • Navigation becomes clearer • Permissions stay simpler • Content is easier to trust And things work like they should. This is what I mean by Foundation. If your SharePoint Foundation isn’t right, everything you build on top of it gets harder to manage. And over time…it doesn’t fix itself. It compounds. 

A SharePoint site without governance eventually becomes digital storage chaos. Too many folders. Duplicate files. No ownership. No standards. The platform isn’t the problem. Lack of structure is. #SharePoint #Microsoft365 #Governance #DigitalWorkplace

𝐅𝐢𝐧𝐝 𝐚𝐧𝐝 𝐅𝐢𝐱 𝐎𝐰𝐧𝐞𝐫𝐥𝐞𝐬𝐬 𝐒𝐡𝐚𝐫𝐞𝐏𝐨𝐢𝐧𝐭 𝐒𝐢𝐭𝐞𝐬 𝐈𝐧𝐬𝐭𝐚𝐧𝐭𝐥𝐲 𝐰𝐢𝐭𝐡 𝐒𝐢𝐭𝐞 𝐎𝐰𝐧𝐞𝐫𝐬𝐡𝐢𝐩 𝐏𝐨𝐥𝐢𝐜𝐲 A user offboards from an organization, and typically everything is taken care of—access is revoked, the account is disabled, and the user is removed from Microsoft 365 resources like SharePoint sites. But what if that user was the only owner of a SharePoint site? The site quietly turned OWNERLESS. And that brings real risks: 👉 Access requests go unanswered 👉 External sharing and guest users go unnoticed 👉 Site settings and administration become inaccessible And more... Earlier, admins had to manually hunt down these sites and figure out missing ownership. ✅With 𝐒𝐡𝐚𝐫𝐞𝐏𝐨𝐢𝐧𝐭 𝐬𝐢𝐭𝐞 𝐨𝐰𝐧𝐞𝐫𝐬𝐡𝐢𝐩 𝐩𝐨𝐥𝐢𝐜𝐲, you can automatically identify ownerless sites, notify recipients, and enforce read-only or archive actions. Learn how to configure the site ownership policy: https://lnkd.in/dbRJnmpy What’s your thought on site ownership policy? We’re curious to hear you out! 👇 #AdminDroid #SharePointOnline #OwnerlessSites #SiteLifecycleManagement #SiteOwnershipPolicy #SharePointGovernance #Microsoft365 #Microsoft365Copilot #SharePointAdvancedManagement  

🔥 Most SharePoint environments become messy for one reason… 👉 Poor use of Lists & Libraries People store everything randomly—and then wonder why nothing is searchable. 💡 Here’s what actually matters: ⚡ Custom Lists Not just tables—your backbone for structured data. ⚡ Columns (Text, Choice, Date, Person) The difference between chaos and clarity. ⚡ Document Libraries More than storage—this is your collaboration engine. ⚡ Versioning & Check-in/Check-out Control changes. Avoid overwrites. Track everything. 🚨 Skip this and you’ll face: ❌ Duplicate files ❌ Lost data ❌ No ownership ❌ Search failures ✅ Do it right and you get: ✔️ Clean, organized data ✔️ Seamless collaboration ✔️ Full control over documents ✔️ Scalable SharePoint environment 💬 Simple truth: Structure first. Everything else becomes easy. Are your Lists & Libraries optimized… or just existing? #SharePoint #Microsoft365 #M365 #DocumentManagement #DataGovernance #Productivity #TechTips

As I stated numerous times on my blog already, SharePoint historically did not have any decent reporting capabilities when it came to governance of the sites within the tenant. Luckily, with the introduction of the 𝗔𝗱𝘃𝗮𝗻𝗰𝗲𝗱 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁 𝗺𝗼𝗱𝘂𝗹𝗲, this is changing now, and we get more and more reports available to us now. One such report is called Site permissions across your organization. Let me explain to you what it shows and how to generate one: https://lnkd.in/eHgX4R3A #SharePoint #Microsoft365