“NO TPA WORK IS BEST!"
Is that costing you? 🤔 In a candid 5-minute chat, Nick Moore and I dive into the often-misunderstood world of Third-Party Administrator (TPA) work.
Many shy away, but we challenge common complaints and explain why TPA isn't just volume work, but a vital part of a resilient restoration business.
We're talking about everything from the "misnomer of the fee" to why TPA providers won't become your competitors (unlike some other referral sources!).
If you think you know everything about TPA, think again. This quick clip might just change your perspective.
Contractor Connection, Alacrity Solutions, Sedgwick Repair Solutions, Lionsbridge Contractor Group and Accuserve Solutions plus Restoration Industry Association and ATI Restoration, LLC
Let's talk about TPA for a second because that's one of the, you know, kind of, I don't know, taboo words. And you know, some of the these buyers, mine, right, they're like, oh, that we, we don't want any TPA. And then some others were like, yeah, we'll take it all the way up to 50% of the revenue. Where do you stand on that? So I am probably one of the biggest pro TPA and Lance, a contractor connection would get bad at us for saying TPA manage repair. But I would tell you, I think anyone who can operate and manage repair is a great operator. They have the most stringent rules, they have the most guidelines, they have the most oversight, most restrictions whatsoever. If you can operate a profitable business doing TPA or managed repair, you can operate and get your work anywhere else. So I would say. Thinking someone who doesn't do manage repair and bringing them into an ATI where we do a fair amount of it. Is probably not going to be a good fit. So if someone who's anti someone who's modifying Christ and is not going to be a good fit for us, so be a good fit for someone else. I want someone who's following the most stringent roles, most diligent. They are going to have a really tight operation that's going to fit really well with my business. Yeah. So I always find it interesting because you are the common complaint for, you know, business owners that I ask about. Hey, are you doing TPA? No, I don't want to pay the 5% of the referral source or what or referral fee. And I go, are you paying plumbers? Yeah, we're paying plumbers. What are you paying plumbers, $1000 a lead? Yeah. What's the difference? Right. So you're going to get this influx of leads and move by and large, GPA is good volume work. And I just, I mean, obviously there's a downside, right? They can cut you off if there's an issue. They're going to cut you off for X amount of months or X amount of weeks, whatever the case may be, but. I just think that every business should have some component of this TPA work unit and I'm just surprised at how many buyers find it as a non, non starter. They just don't want to be a part of that, that industry at all. No TPA work is best. So I think the whole misnomer of the see, like I don't care how you get, I don't care if you're playing Palmer plumbers exclusively, you're generating it all through business development. If we go into Google and doing SEO optimization, there are multitude of ways to do it and you're gonna end up paying. 4 to 6% while those two a plumber as a TPA it's online or you're hiring business developments. So to me, I look at it one and the same 4 to 6% we we as an industry, I believe can afford to spend. I think as you're spending more than that it's it's not sustainable long term. And so plumbing referrals. We've done the math we don't do it, but it's about four cult 4 to 7% went to a TPA fee would probably not as many cooks in the kitchen reviewing your. Probably still higher margins so you are going to have pinch margins and TNTP air manage repair work that you may not have elsewhere because of all the checks and balances. But I think every the best restorer has a diversified portfolio. I don't want to buy someone doing 100% TPA. Same point. I wouldn't buy someone who's doing the 100% plumbing referral. I'd rather someone be doing 15% here, 30% there. That way if you lose your customer, you lose the the plumber. You get kicked off a USA or nationwide or any major carrier. You're fine. The business can can fix itself. Yeah. And you're never gonna have to worry about a TPA provider becoming a competitor. I see this far too often to where plumbing companies say, wow, this restoration business is pretty lucrative. Why don't we just go start up our restoration company and now we're a competitor to the restoration company that we've been providing work to like that you you've lost that lead source. And if you know and and Mark one example of my 40% of your revenue coming from 1:00. Plumber, you just lost a lot of revenue. I know Mark 1 wasn't receiving them from from a plumber per se, but using that as a the example high risk there as well. But I love the TA work and I just it's one of the interesting topics in the industry. And I think if you look at referral fees like TPA work, it's a flat fee no matter how big or small your wife, you look at it a plumbing business, a local, even a national. Like if you're paying $1000 a lead if ATI wants to go in there and wants to spend 1300. Powers lead we are now just stepping on each other's toes because ultimately that plumber is going to take the largest referral source. Even if you've been a customer for 15 years, money to their bottom line is money to their bottom line. Where TPA it's all on performance. It's the same across the board. So they got plumbing referral business can be a slippery slope because there's always someone that's going to be willing to pay more. Absolutely. And I I did a a sale of a business in Virginia, all water mitigation company. 7 year old company. Initially, yeah, They they're they're heavy on plumber referrals. They get about 70% of their leads come from plumber referrals. So when they first started, he said. How much were you paying for plumber referrals? Nothing, yeah. OK, how much were you paying a year 23250 when we sold the business, they were paying $1100 per lead. So you're going from a zero to an $1100 per lead in a matter of seven years. And you know, flash forward seven more years, what's that be going to be? And, and at some point there's a breaking point, but just want to take it out for sure. It's a slippery slope because you're right, plumbers going to take any, any referral source, right? If if you're paying to play, they're going to. Obviously play with with person that's paying the most amount for those fees.
Every job captured has a cost. Paying a BD Rep $40k -$100k to visit agents won't help capture the FNL SEO Key words face stiff competition from deep pockets and are making Google rich.The average water damage claim nationwide is just over $13k even with overbilling schemes. Paying a plumber $1000 per referral is costing you money. Any folks telling you Preferred Vendor Programs are bad for your business are selling something else. A bridge in Brooklyn.
Great insight, Jeff. A contractor with a diversified model for recurring revenue streams, like you described, is a strong business.
Your points about being able to meet carriers’ and managed repair firms’ high expectations are spot on. As iron sharpens iron, so Jeff Moore sharpens an industry. Great post.
Thanks for sharing Jeff. Businesses that are successful working with Managed Repair Programs have refined there business out of necessity, and that makes them better equipped to manage their business outside of programs as well. Those that claim they can not be profitable doing program work are not willing, or not able, to perform at a higher level.
A lot of our restoration bookkeeping clients are partnered with TPAs and it can offen make a huge difference in their growth potential. We keep these valuable TPA resources available for our clients along with other solutions that drive their business forward.
Thanks for sharing the wise insight, Jeff.
As one of the industry's true leaders ATI and other Top performers on Managed Repair Networks are finely tuned, lean, mean, fighting machines that operate as a positive component in the customer service experience. And I commend them. Great work, ATI!
There’s nothing we love more than helping an agent take a file from “offer accepted” to “closed and celebrated.”
But there are a few things that make the process smoother for everyone...
1. We stay in our lane.
We'll remind you of deadlines, track inspection timelines, and flag missing responses — but the back-and-forth on repairs, credits, or contract terms is your lane. Our job is to support, not step into your fiduciary role.
2. We need you to set the stage with your clients before going under contract.
When you introduce us before we reach out, clients immediately see us as part of your team — instead of wondering why “some stranger” is emailing them about deadlines.
3. Details matter more than speed.
We know everyone wants contracts flying back and forth in record time. But one missed initial, one wrong date, or one unchecked box can delay closing for days. A slower, accurate start saves more time (and stress) than rushing.
4. You can literally call me about anything.
Need to vent after a tough showing? Want a sanity check before you send that email? Just need to know someone else is in the trenches with you? I’ve got you. This job is stressful. We don’t just support files — we support you.
5. The “weight” of a file matters.
That cute little condo closing in 15 days is nothing like a rural property with a well, septic, and HOA review. Every file has a different level of complexity, and we plan accordingly. The more details you share upfront, the more accurately we can prioritize and problem-solve behind the scenes.
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When a client’s property claim goes bad, it’s usually the broker who gets the angry call.
Even if the issue has nothing to do with coverage, the broker is stuck in the middle, trying to calm everyone down while chasing updates from the carrier.
That’s where a public adjuster can quietly protect the broker’s relationship.
We handle the details, the documentation, and the back and forth, so the broker can focus on what they do best: keeping their client.
Great interview, Jeff. Although I am disappointed you cited Lance Malcolm instead of me for the MRP reference. Lol!