From the course: Word 2024 Essential Training

Find and replace text - Microsoft Word Tutorial

From the course: Word 2024 Essential Training

Start my 1-month free trial Buy for my team

Find and replace text

“

- [Narrator] You can find text in your document quickly and also quickly replace one or more parts of text. To find text from the home ribbon tab, click Find, all the way here on the right hand side. It's going to open up the navigation pane, which we've seen before. Remember by clicking View and then placing a check mark next to Navigation. This is where we could also go in and click on Headings and quickly jump around in the document. To get started, we're going to type what we're looking for and I'm going to look for Allie. I don't have to hit Enter. I only have to pause for a few moments, and Word is automatically going to search the document. Now I can't find anything, so I'm going to take a quick peek over here and here's Allie and I can see that it's spelled wrong in the document. Let's find out how many times that has happened. So I'm going to put in the misspelled word. Three results. It's going to highlight every result. So I have the option, I can either scroll through my document and quickly look for highlighted areas, or I can use these links and jump around directly to each result. So there's three misspellings. Okay, I'll close out of the navigation pane by clicking the X on the top right hand side of the pane, and that's the find method. To show you how we replace text, we're going to fix this misspelled word. So this time, on the top right hand side, instead of clicking Find, I'm going to click Replace. It brings up a different dialogue box. I'm going to find Allie, it's already in here spelled wrong, and I'm going to replace it with Ally, spelled correctly. I can either click Replace and do it one at a time. In this case, I've already done a find, so I'm pretty confident that every version of Ally is going to change the one that I want. So I'll go ahead and click Replace All. Word's telling me that it went through and made three replacements. Perfect. I'll click Okay, I'll close out of this and now, we can take a look and I can see that it has indeed, changed the name to be spelled correctly. Excellent. I also want to show you one more thing. We can also change part of a word. For example, leaving a plural intact. This time, I'm going to change something in the document. I'm going to change the word agreement to now be a contract. So every time we see the word agreement, it's now going to change to contract. And here, you can see this sentence. "These agreements are binding." So let's see what happens to that. I'll click Replace again, find what? Agreement and replace with contract. I'll click Replace All and make 10 replacements. Okay, and let's take a look. Okay, this document is now officially a contract. Every instance of the word agreement is contract, and here you can see that it's kept that plural intact.

Contents