From the course: Microsoft Exchange Server 2019: Administration

Configure mailbox folder permissions - Microsoft Exchange Server Tutorial

From the course: Microsoft Exchange Server 2019: Administration

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Configure mailbox folder permissions

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- [Instructor] Opening up permissions on your Outlook folders allows each user to share Setting up mailbox folder permissions can be done in several ways. One would be in the Outlook client, the second, as we're about to demonstrate, will be in Outlook web access, and the third would be using PowerShell. If we look at the Outlook web, we see that we are in our email for the administrator. And what I'm going to do is I'm going to share a folder. I'll share the deleted items, for instance. We'll right-click on the folder, for the deleted items. We can open up permissions for default and anonymous, meaning anyone, can have access to this folder, or we can give access to specific users. The other way we can do this is we go to the administrator at the top and then that means that every folder underneath administrator would have those permissions. So if we right-click and go to permissions editor and go to anonymous and permission level, If I apply this then everyone in the organization will have access to this mailbox and all of the folders underneath it. The other option would be to go and choose owner. And if I did owner on both of these then that would allow anyone to not only have access such as editor, publishing author as well. So if you choose any of these you can go in the experience. It's not a good idea, of course, to give everyone access in this way. access in this way. So we'll change it back to none. So we'll change it back to none. And instead we'll choose a specific user. And instead we'll choose a specific user. I'll type in Tom and click add. I'll type in Tom and click add. And now you can see the default and anonymous And now you can see the default and anonymous access is none but Tom is going to have publishing editor. And you can see all the boxes that get checked And you can see all the boxes that get checked that show Tom's rights to this particular mailbox. that show Tom's rights to this particular mailbox. Once you have it set the way you want it you can click okay. you can click okay. Now let's take a look at it through PowerShell. And it has to be the Exchange version And it has to be the Exchange version of PowerShell, of course. And we're going to do this using the add dash And we're going to do this using the add dash mailbox folder permission. After the command, we're putting in the identity of the person and then we have the inbox, and then the identity of the person who's going and then the identity of the person who's going to have access rights. So as you can see in this command we're giving So as you can see in this command we're giving John access to the inbox for Mary Shelly. John access to the inbox for Mary Shelly. So if I hit enter, now we see the folder So if I hit enter, now we see the folder named inbox, the user John, and John has all named inbox, the user John, and John has all access rights to the inbox. So John doesn't have access to all of the folders, just the inbox. By allowing users authorized access to other mailbox folders, a company can increase mailbox folders, a company can increase their efficiency by allowing work to be shared their efficiency by allowing work to be shared among many email users.

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