Powerpoint - Microsoft Copilot Tutorial

- [Instructor] Copilot in PowerPoint is an incredibly useful tool. to have on hand whether you need to create a new presentation or edit or add slides to an existing presentation. And again, as we continue to see, the more you include the ingredients of good prompts that we've covered, the better and more useful your results will be. Let's say you need to create a completely new presentation. Doing this, the traditional manual way can be pretty time consuming. But let's see how Copilot can get us started. Now you can create a presentation starting with a blank slide like we see here. And Copilot will automatically select a template style for your presentation, which is great if you really have no idea where to start. But if you know of a template that you want to use or if you have a template that your company uses for your presentations, you can start by selecting a template for Copilot to base your presentation on. I'll come up to file new, and here we can browse through our templates. Maybe I'll just select this colorful abstract pitch deck. So like most templates, we can see the thumbnails of the different slide layouts it includes here in the thumbnail panel, or I can click new slide to see them here. So traditionally I would start working on these slides and customize them for my presentation. But let's have Copilot build a new presentation from scratch using this template. Notice we have a Copilot button here in the slide area, and from here we can see the start of some prompts to create a presentation about or create a presentation from a file. Depending on what option you choose, you'll see different things. For example, if I select, create a presentation from a file that opens up the Copilot panel and fills in the prompt area at the bottom with the beginning of a prompt, create a presentation from. So like we've seen in some of the other M365 apps so far, we have the prompt area at the bottom of the pane, as well as some prompt suggestions that show up near the top. These suggestions will change depending on if you're working with a new presentation or an existing one. I'm just going to close that panel for a moment. Let's come back to the Copilot button in the slide area. And I want to create a new presentation. So I'll click create a presentation about, and that opens up this separate Copilot window. So now we just fill in what this presentation is about. Again, let's follow some of the rules of good prompt writing. So Copilot will generate something as close to the final product as I want as possible. So here in this field it says create a presentation about, and let's say this is going to be a presentation about best practices for writing a self-evaluation for annual reviews. Now, I could just leave the prompt as is and Copilot will generate a pretty good presentation. But I have other details I want to include to provide context and expectations. For example, I want it to be a short presentation. So I'll say keep the presentation to as few slides as possible. Now let's also tell Copilot, please keep the tone casual and reassuring. Alright, so let's send that prompt and see what we get. All right, so that's given us an outline Copilot is proposing for the presentation. So in this area you can roll your mouse over each topic area, which gives you the option like the trash icon to delete a section. There's a handle over here on the left, which you can grab to move the topic to rearrange the order. And there's also a plus button here to add a section under this topic. And you can see it starts with a prompt of add a topic about maybe I'll say how to talk to your manager during your review. I'll ask you to generate that topic. And there it is. It took my topic and generated these bullet points. Once you're happy with the outline, you can click generate slides. And here's our new presentation. You can see Copilot has used the slide template that we chose, and it's organized the presentation into different topic areas, like preparing to write structure and content, and how to talk to your manager during your review. If I click on a slide to look at it, we can see it kept things in a casual reassuring tone. So this is much closer to what I want than I would've gotten if I had just used a basic prompt of create a presentation about writing self-evaluations. Just a couple more sentences gave me a much more useful set of slides to start from. And notice that Copilot has even generated notes on each slide. So I'm already off to a pretty good start. And we can continue using Copilot to add to our deck. For example, I'll open up the Copilot panel and I'll add a prompt of, (keys clacking) add a slide on using the company SharePoint to find resources for further help with self-evaluations. And here's our new slide directly under the one we previously had selected. And those over here at Copilot even reminds us that we can use designer to select different layouts for the individual slides. Okay, so to see more of what Copilot can do in PowerPoint, be sure to check out the course called Copilot And PowerPoint From Prompt To Presentation.