Create and save documents

- [Instructor] Let's make a new document in Microsoft Word and see how to save it. When you launch Word, you start here at the welcome screen. Over on the left, you can select Home. And from here, you can make a new blank document or you can choose from one of these common templates or you can click New over on the left, and once again, you can make a new blank document or you've got a much bigger list of templates. But for now, let's just make a new blank document. I'll select that. And of course, this big white space here is the body of that document. And I can see this blinking cursor just waiting for me to type something. So I'm going to type a little bit here and let's just pause there and talk about saving a document. If you need to close this and continue working on it later, you need to save this document as a file. If you're using Windows, you can click the File button near the top left, and that'll take you to the backstage view. And then you're looking for the options for Save or Save As. Now, since this is a new document that has not been saved yet, at this point, both of these options will basically do the same thing. So I can click on one of those. And now, I need to do two things. First, I need to choose where I want to save the file and I need to give it a name. And this is what it looks like on a Windows computer. If you are signed into a Microsoft account, you may see OneDrive or SharePoint listed here. These are online storage tools connected to your Microsoft account, so you could save your file to one of those. Or if you want to save this as a file on your computer storage drive, you can click This PC and find the folder you want, or you can click Browse and that gives you a more traditional save window. So once again, we're going to choose the location and just using the shortcuts over here on the left, I'm going to choose the Documents folder as the location. And the second thing I need to do is give it a name. Now, it's put in a suggested name here based on what I typed. I could change that name, but just for now, I'm going to keep that. Then I'll click Save. And now, I have saved that document. And up at the top, I can see the name of the document. So that's how it works on Windows, but this process looks a little bit different on a Mac. Here on a Mac, to save the document, I'll go to the File menu up at the top, and then you've got those options for Save or Save As. So since this is the first time I'm saving this document, I can choose either. That opens this panel, and you can toggle between Online Locations or On My Mac. If you choose Online Locations, you can store your file on your OneDrive, but if you want to store it on the storage drive on your computer, you should choose On My Mac, then you'll need to give it a name here on this field. So I'm just going to keep the suggested name. Then you need to choose the folder where you want to save it. You could choose a folder from this menu, but if you don't see the folder you want, you can click this arrow button here which will expand the panel. And then you should be able to find the folder that you're looking for. I'm going to save this in my Documents folder. Then I'll click Save. And now I have saved that file. And I can see the file name up here at the top. Now you can continue working, but when you make changes to your document, they won't be saved to that file unless you save them. So I'm going to add a little bit more text here and to quickly save your changes to update the existing file, you could click this Save icon up at the top of the window, looks like an old style floppy disk, or you can go to the file menu and simply click Save to update that file. Now you could click Save As, and that would let you save a new file. And this is what you should do if you want to keep the file that you had opened, but also save another duplicate version of the file with the new changes under a different name. But for now, I'm just going to click Save to update that file. Now you may notice that there is an AutoSave option up at the top of the window, and that's there on both Mac and Windows. This is off because autosave is not available when you save files on your computer storage drive. You can only use autosave if you save your document on OneDrive or SharePoint. Then you could come here and turn this on, and any changes you make will be saved automatically as you go. It's a very useful feature if you store your files on OneDrive. And finally, we started by launching Word, but if you have one document already open and you want to keep it open but make another new document, you certainly can. If you're working on the Mac, you can just go to the File menu and create a new document or a new document from template. I'll just choose new document. So now, I have this new document, but it's just opened in a separate window and I still have that original document still open here in another window. Or of course, if you're working on Windows, you can click File up in the top left corner, which takes you to the backstage view. Then you can click where it says New over on the left, and you can create a new blank document or you can start from a template. And if I do that, I've got this new document here, but that other document is still open. So if I move this window, I can still see that other document that I had. So that's how you can make a new document in Word and save it as a file.