From the course: Copilot in PowerPoint: From Prompt to Presentation

Retrieve information from a presentation

From the course: Copilot in PowerPoint: From Prompt to Presentation

Retrieve information from a presentation

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- [Instructor] Copilot can help you understand and retrieve information from a presentation. You might want to know which slides have key ideas, or if there are dates, tasks, or a call to action. I've opened a Globe Bank presentation that Copilot created from a file, and now I'll open Copilot from the top right of the Home ribbon. Notice on the top of the Copilot pane, because our presentation has content, Copilot is suggesting a few things to try, like Summarize this Presentation or Organize this Presentation. Notice on the pane there are two questions above the prompt area. You might have seen these during other Copilot requests. Copilot has scanned the presentation and returned two questions that might help you understand a specific topic, or perhaps the overall subject. I'll select the bottom one: "What are some of the customers "of Globe Bank International?" Copilot returns a detailed answer, followed by a Copy button. You can copy this text and use it elsewhere. Notice the disclaimer text reminding you to fact-check the content for accuracy. Now, let's look at another way that Copilot can help you understand a presentation. I'll choose the View Prompt icon from the prompt area, and you'll see four different prompt categories. I'll select Understand. Now we see a few examples of ways that Copilot can help you understand the presentation, like summarize, or are there any dates or deadlines, show action items or showcase slides in this deck. I'll select the last one. We see some process comments while Copilot is working. And it returns a note. Here are some key slides with three slide titles and their slide numbers listed below. There's also a Copy button. You can copy these results and paste them onto a slide, or perhaps in an email to share with someone else. This is followed by the note about AI-generated content. Let's try another example. Press the View Prompt icon, and from there I'll select Understand. This time, from the examples list, I'll choose Show Action Items. Copilot returns a note that says, "No explicit action items were identified, "but here are some recommended next steps." Each bulleted statement is followed by a reference number. When I hover on the number, Copilot shows me the text it referenced from that slide. There's also a Copy button for you to copy and paste this information for use elsewhere. The note about AI-generated content, followed by six references. When I expand the arrow, I get an individual link to each referenced slide. I'll select the arrow next to the first reference. Copilot shows us the text that it referenced from slide one. When I select a slide title from the references list, it switches to that slide in the editing window. Try other prompts in Copilot to help you find the exact information you need from a presentation. Experiment with your prompts and see how Copilot can help you understand and retrieve content from a presentation.

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