Floater

Boutique entertainment law firm seeking a full-time Floater with a minimum of three years’ experience managing diverse clerical duties and a strong focus on client service. This role goes beyond traditional desk responsibilities, combining administrative tasks with an emphasis on delivering exceptional hospitality and proactive client support

Qualifications

• Associate degree in a relevant field preferred

• 3+ years of experience in an administrative role at an entertainment law firm, studio, or agency

• Experience using a multi-line office phone

• Proficiency with Microsoft Office applications and other office technology

• Able to sit for long periods of time

• Physical capacity to stand for extended periods and perform site maintenance duties

• Must possess excellent interpersonal skills to communicate with senior-level attorneys, diverse

clients and colleagues

• Exhibits a positive and friendly demeanor in all guest interactions

• Ability to learn quickly and adapt easily to changing circumstances

• Excellent attention to detail and organized

• Solid work history preferred

Assistant Coverage

• Calendar management - setting calls/meetings

• Rolling calls and keeping a diligent, organized phone sheet, and updating contacts as needed.

• Monitoring emails, with specific attention to responding quickly, professionally, and efficiently

• Sending agreements out to clients for signature/countersignature

• Tracking the status of agreements and payments when necessary.

• Coordinating start paperwork, often with the help of business managers’ offices

• Filing/document organization

• Processing client checks in a timely manner

• Interfacing with clients and responding to their needs, concerns, questions, etc.

• Training new hires as needed

• Managing mail

Receptionist/Hospitality Coverage

• Assisting visitors with check-in & check-out processes

• Providing company information and accommodating guests during their visit in an attentive,

courteous and friendly manner.

• Answering and routing incoming calls on a multi-line telephone system

• Maintaining common areas

• Maintaining and scheduling conference rooms and events

• Serving refreshments to guests

• Collecting, sorting, distributing, and preparing mail and courier deliveries

• Coordinating messenger requests• Ordering and stocking supplies

• Providing backup support as needed.

• Event coordination, including setup and breakdown

• Basic research assignments

• Training new hires as needed

• Shredding

Tasks outlined are not exhaustive and may change as determined by the needs of the firm.

Other Requirements

• “People-first” attitude

• Respect for confidentiality and discretion

• Dependability

This is an in-person, full-time position.

Compensation: $24.04 - $38.46