Executive Assistant

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

About the Opportunity

The organization is the intelligent orchestration platform for DevSecOps. It enables organizations to increase developer productivity, improve operational efficiency, reduce security and compliance risk, and accelerate digital transformation. More than 50 million registered users and more than 50% of the Fortune 100 trust the organization to ship better, more secure software faster.

The same principles built into its products are reflected in how the team works: AI is embraced as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact. This is where careers accelerate, innovation flourishes, and every voice is valued. The high-performance culture is driven by its values and continuous knowledge exchange, enabling team members to reach their full potential while collaborating with industry leaders to solve complex problems. Co-create the future as technology is built that transforms how the world develops software.

An overview of this role

As an Executive Assistant, this role will help the VP of Business Systems, VP of Support, and VP of Data stay focused on the highest-impact work. This role creates leverage by bringing structure to fast-moving priorities, managing critical logistics, and making sure information, next steps, and follow-through stay on track in a dynamic, all-remote environment. This position will work closely with these three executives while partnering closely with a broader network of Executive Assistants across the organization.

This is a strong fit if you enjoy turning ambiguity into clarity, using tools and systems to keep work moving, and anticipating needs before they become urgent. In the first year, you'll build strong working relationships, create reliable operating rhythms for each executive, and improve calendar management, travel coordination, reporting, meeting planning, recruiting coordination, and team logistics. You will also use AI tools to streamline routine work and improve information synthesis so the VPs can make better choices, faster.

What you’ll do

• Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution so priorities stay on track and follow-through is clear.
• Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks, and aligning schedules with organizational meeting norms and practices to protect time for highest-impact work.
• Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions.
• Maintain regular communication cadences with both leaders and proactively flag items that need review, decisions, or escalation so urgent issues are surfaced on time.
• Track updates from direct reports, functional peers, and cross-functional partners so leaders have clear visibility into progress, dependencies, and upcoming deliverables.
• Coordinate travel, including air and ground transportation, hotel bookings, visas, security-related needs, and supporting documentation so plans are accurate and ready when needed.
• Process expense reports, monitor reimbursements, and handle administrative workflows with accuracy and timeliness so expenses stay current and compliant.
• Partner with People Operations, IT, Security, recruiting teams, and other Executive Assistants to support onboarding, interview scheduling, team meetings, onsites, event planning, and coverage across the EBA community so team operations run smoothly.

What you’ll bring

• Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities across multiple workstreams.
• Experience working in a technology environment.
• Ability to anticipate needs, identify risks early, and manage work independently in an all-remote, fast-changing company.
• Experience handling sensitive and confidential information while maintaining accurate schedules, documentation, and administrative workflows.
• Clear written and verbal communication skills in English, with the ability to work effectively with internal and external stakeholders.
• Comfort using tools such as Google Workspace, Slack, Zoom, Navan, Reclaim.ai (not critical), and similar administrative or expense platforms.
• Ability to synthesize information from multiple sources into useful agendas, summaries, trackers, and preparation materials for leadership decisions.
• Experience collaborating across functions and with people from different backgrounds, with transferable experience from administrative support, project coordination, or related operational roles also welcomed.

About the team

The team works across the organization's Business Systems, Support, and Data functions. You will work closely with senior leaders, their direct teams, and the broader group of Executive Assistants who collaborate asynchronously across regions to keep work moving smoothly in an all-remote environment. Clear communication, strong prioritization, and dependable follow-through are valued as the team supports fast-moving work and cross-functional coordination throughout the organization.

How the organization will support you

• Benefits to support your health, finances, and well-being
• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and Development Fund
• Parental leave
• Home office support

Please note that interest is welcomed from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow recruiters to assess your application.

United States Salary Range

$78,000—$130,000 USD

How the organization Supports Full-Time Employees

• Benefits to support your health, finances, and well-being
• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and Development Fund
• Parental Leave

Please note that interest is welcomed from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow recruiters to assess your application.

Country Hiring Guidelines

The organization hires new team members in countries around the world. All roles are remote, however some roles may carry specific location-based eligibility requirements. The Talent Acquisition team can help answer any questions about location after starting the recruiting process.

Privacy Policy

Please review the Recruitment Privacy Policy. Your privacy is important.

The organization is proud to be an equal opportunity workplace and is an affirmative action employer. The organization’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. The organization will not tolerate discrimination or harassment based on any of these characteristics.

The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.