Events Coordinator

We are looking for an Events Coordinator to support the planning and organization of meetings, conferences, and events of varying sizes. This is a Contract position based in NY, NY, where you will play a key role in ensuring seamless event execution and attendee satisfaction.

Responsibilities:

• Organize and coordinate logistics for meetings, conferences, and events, ensuring all details are meticulously planned.

• Manage communication with vendors, venues, and stakeholders to align on event requirements.

• Facilitate conference calls and meetings to discuss event objectives and progress.

• Oversee the setup and breakdown of event spaces, ensuring everything runs smoothly.

• Track event budgets and maintain accurate records of expenses.

• Provide on-site support during events to address any issues promptly.

• Prepare post-event reports, including feedback and analysis to improve future events.

• Collaborate with team members to ensure all deadlines and deliverables are met.

• Maintain detailed documentation of event plans and schedules for reference.

• Ensure compliance with all safety regulations and protocols during events.

• Proven experience in event coordination or management.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Excellent communication skills, including proficiency in managing conference calls.
• Ability to work under pressure and adapt to changing circumstances.
• Familiarity with event planning tools and software.
• Detail-oriented approach, ensuring accuracy in all aspects of event planning.
• Availability to work flexible hours, including evenings and weekends as needed.
• Knowledge of budgeting and expense tracking for events.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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