Administrative Assistant

Job Title: Administrative Assistant

Location: Universal City, CA (Onsite)

Address: 100 Universal City Plaza, Bldg. 4250, Universal City, CA 91608

Employment Type: Contract (26 Weeks)

Target Start: Shortlisting begins May 7

Reason for Opening: Full-time vacancy due to retirement

Max Pay Rate: $22.00/hour with benefits

Position Overview

We are seeking a detail-oriented and highly organized Administrative Assistant to support daily operations in a fast-paced, onsite environment. This role requires strong data entry accuracy, timekeeping support experience, and the ability to manage multiple administrative tasks efficiently while maintaining professionalism.

Key Responsibilities

• Perform daily timekeeping data entry across multiple departments
• Generate and maintain timekeeping reports
• Process cost requests within SAP
• Manage invoice processing, payment research, and same-day payment check creation in SNAP
• Support onboarding activities for daily hires
• Update and manage rate changes within timekeeping systems
• Track employee sick and vacation time
• Process Archibus approvals and create records for newly hired craftsmen
• Scan and maintain invoice documentation
• Perform additional administrative duties as assigned

Required Qualifications

• Proven experience as an Administrative Assistant in a professional environment
• Prior experience with timekeeping processes preferred
• Basic to intermediate proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong data entry skills with high attention to detail
• Excellent organizational and time management abilities
• Strong verbal and written communication skills
• Ability to follow instructions and meet deadlines
• Demonstrated professionalism and customer service orientation
• Ability to work independently and manage multiple priorities

Preferred Skills & Experience

• Experience with Timekeeping systems
• Working knowledge of SAP, SNAP, DocuSign, and SharePoint
• Familiarity with Sphere and Archibus systems
• Knowledge of IATSE and Basic Crafts contracts
• Union payroll experience
• Proficiency with 10-key data entry
• Experience using standard office equipment