CouncilWare

Have you already registered for the 2026 National Scout Jamboree? ⛺ If you have, then you’ve already experienced the power of CouncilWare firsthand! When Scouting America needed a platform capable of handling the monumental task of registering 30,000 Scouts and leaders for its biggest event, they chose us. We built a seamless, secure pipeline that integrates directly with national single sign-on (SSO) and member verification systems to make the complex feel simple. As a developer and lifelong Scouter, my goal has always been to get leaders out from behind the screen and back to what matters most. I just want to help kids go camping. The best part? The same robust, intuitive technology trusted for the Jamboree is available right now for your local council’s camps, trainings, and activities. Ready to reclaim your time? 👉 Schedule a demo at https://buff.ly/KSecMS4. Photo credit: Rebecca Marie Photo #CouncilWare #NationalJamboree #ScoutingAmerica #MoreAdventureLessAdmin #ScoutingTech

At CouncilWare, we know that running a successful Council isn't just about merit badges and campfires — it’s about the business of Scouting. Behind every great adventure is a complex operation involving accounting, district logistics, and a dedicated team of professionals with very different roles. We aren't just software developers; everyone on our team has been involved in scouting from both the youth and the adult level. We understand the paperwork that keeps you at your desk until 9 p.m., and we’ve built tools to fix that. Our platform is designed to support the entire team: - For the Office Staff: Automated financial reporting that exports directly to your accounting system. - For the Professionals: Features that manage everything from complex multi-district events to on-the-ground staff hiring. - For the Camp Rangers: A specialized facility reservation system tailored for the people who live on-site, manage maintenance, and handle camper check-ins. We are intentionally more affordable than our competitors. We run a lean, efficient operation because we don't want to charge Councils with exorbitant fees or revenue sharing. Our mission is simple: provide a superior, full-featured product at a fair price so you can keep your funds where they belong — delivering life-changing programs for youth. Less Admin. More Adventure. Ready to see how we can support your Council's specific roles? Book a demo today at https://buff.ly/vyFSqAH. Photo credit: Rebecca Marie Photo #ScoutingAmerica #CouncilOperations #EagleScouts #NonprofitTech #MoreAdventureLessAdmin

Behind every unforgettable Jamboree memory — from the zip lines to the patch trading — is a massive logistical puzzle. When the planning committee for the 2026 National Scout Jamboree invited CouncilWare to bid on the registration platform, I knew exactly what was at stake. This isn't just about a form; it’s about a sophisticated system that validates memberships, background checks, and youth protection status in real time. Whether you are managing a local day camp or a national-scale event, the goal is the same: More Adventure, Less Admin. Our platform was built to ensure that: - Volunteers spend less time chasing down missing forms. - Leaders can track merit badge progress directly from their phones at camp. - Staff can head home at 5:00 p.m. instead of 9:00 p.m. because the paperwork is finally under control. We are incredibly proud to be the engine under the hood for the 2026 Jamboree. If we can handle the complexity of 20,000 participants at the Jamboree, imagine what we can do for your next summer camp season. Ready to get back to the adventure? ⛺Check out how we’re streamlining Scouting at https://buff.ly/lIDg69f. #ScoutingAmerica #NationalJamboree #CouncilWare #ScoutLeaders #MoreAdventureLessAdmin

We’re headed to Dallas! CouncilWare is proud to be a sponsor for the Scouting America National Annual Meeting this May, and we can’t wait to see you there. We are especially honored to be sponsoring the General Session on Thursday morning at 10:30 AM, the keynote address by Southwest Airlines CEO, Bob Jordan. Keep an eye out for the CouncilWare logo during this session — it’s a privilege to support the leaders who make scouting happen every day. (...and we love Southwest Airlines!) Stop by Booth 228 to say hello to our founder, Russ Votava, and other members of our team. Whether you want to talk shop about the 2026 National Jamboree registration (powered by CouncilWare), see a demo of our latest features, or just grab a mint and talk scouting, we’d love to connect. Event Details: 📍 Where: Sheraton Dallas, Texas (Sheraton Dallas Hotel) 🏢 Location: Booth 216 🗓️ When: May 11-15, 2026 Let’s get you back to the adventure and away from the paperwork. See you in Dallas! 🤠 #NAM2026 #ScoutingAmerica #CouncilWare #MoreAdventureLessAdmin #NationalAnnualMeeting

At CouncilWare, we believe in supporting our customers beyond the software. That’s why our CEO, Russ Votava, is heading to Kansas City today for the Heart of America Council’s premier PATRON networking event at Arrowhead Stadium (GEHA Field At Arrowhead). The Heart of America Council has been a fantastic partner in helping us share the CouncilWare mission with others, and we are proud to give back to their fundraising efforts. “We are happy to support our customers because we deeply believe in their mission. It’s a privilege to give back to the councils that are out there every day raising the funds that make Scouting possible.” — Russ Votava, CEO of CouncilWare. If you’re attending, keep an eye out for Russ — he’d love to connect and hear about the adventures your council has planned for the year! Learn more and support the event here: https://buff.ly/EbK1bvC. #CouncilWare #ScoutingAmerica #HeartOfAmericaCouncil #HOAC #ArrowheadStadium #MoreAdventureLessAdmin #ScoutingMission #Teamwork #ChiefsKingdom

We are thrilled to officially announce that CouncilWare has been selected as the new event management and registration partner for the Spirit of Adventure Council (The Spirit of Adventure Council, Boy Scouts of America), serving over 9,000 Scouts in the greater Boston area! At CouncilWare, our mission has always been simple: More Adventure, Less Admin. By streamlining complex registration workflows and providing a modern, mobile-friendly interface, we’re helping the Spirit of Adventure team spend less time behind a desk and more time delivering world-class Scouting experiences. From camp reservations to high-adventure registrations, we are honored to provide the digital "multitool" that supports such a vibrant and historic Scouting community. Welcome to the CouncilWare family, Spirit of Adventure! We can’t wait to see the incredible programs you’ll deliver this season. Scouting Professionals: Is your council ready to simplify its operations and get back to the adventure? 👉 Visit https://buff.ly/Dr4EqrA to request a demo of our specialized features. #ScoutingAmerica #SpiritOfAdventure #CouncilWare #ScoutLeadership #MoreAdventureLessAdmin #BostonScouts #EventManagement #ScoutingTech

Is Your Registration System Reaching the Next Generation? In Scouting, first impressions often happen before a family ever sets foot at camp. They happen at the "digital front door" — your registration page. When Heart of America Council (HOAC) transitioned to CouncilWare, they weren’t just looking for a new database; they were looking for a platform that reached younger parents who expect mobile responsiveness and modern web design. "Best platform if you want to reach younger parents who expect mobile responsiveness and modern web design." — Council Executive, Midwest Region Why this matters right now: With recent changes in the vendor landscape, many councils are at a crossroads. You shouldn't have to choose between deep Scouting functionality and a modern user interface. At CouncilWare, we provide both. Our system handles event and merit badge tracking while looking and acting like the modern apps parents use every day. Transitioning doesn’t have to be a headache. We specialize in helping councils move their data and even their entire websites into a more stable, affordable, and mobile-friendly home. Ready for a digital upgrade? 🌲 📖 See how HOAC modernized their operations: https://buff.ly/afGyThQ. 🆕 Learn about our Tentaroo transition tools: https://buff.ly/1CIGdOP. #CouncilWare #ScoutingAmerica #MobileFirst #TentarooTransition #MoreAdventureLessAdmin

We know that many councils are currently facing uncertainty with their website and registration providers. If you’re looking for a stable, modern, and affordable alternative, we’re ready to help you make the leap. Why should your council transition to CouncilWare? ✅ Easier to use with a Modern UI: A mobile-first interface that helps you efficiently complete tasks, and that volunteers and parents actually enjoy using. ✅ Full Featured: All the features you need to run successful events and camps – specifically tailored to the needs of Scouting America councils. We have registered thousands of scouts and leaders for councils over the last 20 years. ✅ Affordable Pricing: Flat-rate fees that are often 5–10x more affordable than competitors. ✅ Website Rebuilds: If needed, we can even migrate your existing Tentaroo content into a brand new WordPress site. Don't let your registrations go dark. We can turn around a new council implementation in very little time so you can Get back to the Adventure . . . Read the full story on why it’s time to upgrade: https://buff.ly/VQRaOoM. #ScoutingAmerica #CouncilWare #ScoutExecutive #SummerCamp #MoreAdventureLessAdmin

We’re sometimes asked where CouncilWare data is actually stored. While many companies rely on giant, anonymous cloud services like AWS or Google, we’ve always preferred a more grounded approach. For over 20 years, our data center has been right here in Lincoln, Nebraska, at Binary.net — our systems are housed inside a literal bank vault! Here is why that matters for your Council: - Unmatched Reliability: Our servers have never shut down in over 15 years. That is the kind of stability you need when registration for a major event is live. - Local Accountability: If there is ever an issue, we don’t spend hours on support hold with a global tech giant. We can be at the data center in 10 minutes, working face-to-face with local, trusted experts we’ve known for two decades. - Mission-Critical Security: Your data isn't just "in the cloud" — it is protected by the professionals at Binary.net, including the physical security of a vault, ensuring your Scouts' and volunteers' information is handled with the highest level of care. At CouncilWare, we believe in keeping it local and keeping it secure, so you can focus on getting your Scouts back to the adventure. Learn how we do that: https://buff.ly/ImDdbS1. #CouncilWare #DataSecurity #ScoutingAmerica #TechWithPurpose #LessAdminMoreAdventure

We are thrilled to announce that CouncilWare will be heading to Dallas this May for the Scouting America National Annual Meeting. We’re not just attending — we’re proud to be a primary sponsor for one of the major daily sessions. Whether you're a long-time partner or looking for a way to get "back to the adventure" by simplifying your council's admin, we’d love to connect. 📍 Stop by the exhibit hall at the Sheraton Dallas Hotel to see the latest features we've been building. I’ll be joined by a key member of our team who handles customer training and support. We’re ready to show you how CouncilWare can make your camp registration and event management smoother than ever. 🗓️ Event Details: What: Scouting America National Annual Meeting Where: Sheraton Dallas Texas When: May 11-15, 2026 Less Admin. More Adventure. We can't wait to see you there! Here's the link to register: https://buff.ly/shspyWB.