Arch Fidelity helps franchise dealers eliminate the operational burden and risk tied to refund and reimbursement disbursements. Without adding software or disrupting existing workflows. Most dealerships treat refund processing, payment tracking, and unclaimed property management as a necessary cost of doing business. We change that by bringing structure, visibility, and full ownership to a process that is often manual, fragmented, and exposed to risk. We manage the full lifecycle of dealership refunds and reimbursements including tag & title, warranty cancellations, customer deposits, and trade-in adjustments. From payment issuance and reconciliation to unclaimed property compliance across all 50 states, Arch Fidelity is the only true end-to-end solution built specifically for dealers. What that means for your team: reduced fraud exposure, full compliance, and a finance department that focuses on higher-value work instead of chasing payments. If your team is still printing, signing, and manually tracking hundreds of disbursements each month, there's a better way.
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As we settle back into the work week after Memorial Day weekend, I’m grateful for the time spent with friends and family moments we often take for granted. But more importantly, Memorial Day is a reminder that those freedoms and opportunities came at a cost. We honor and remember the brave men and women who made the ultimate sacrifice for our country. Their service and sacrifice should never be forgotten. 🇺🇸
Educate is one of our core values and this is exactly what that looks like in action. If this process feels like a lot to take on, that's what we're here for. Contact Tristan Hibbeler or Jerry Mack to allow us to help with this process. #ADOMA #Automotive #UnclaimedProperty
Join us and register for this informative session on Unclaimed Property in California. https://conta.cc/42yBJab
This may look like a small workflow on paper. But it shows up in customer retention in ways most dealerships never measure. Every reimbursement is an opportunity to re-engage a customer long after the original sale. Most dealer groups aren’t set up to capture that moment consistently. That’s where it gets missed. If you’re looking for additional ways to bring customers back and build long-term trust, this is an area worth paying attention to. Reach out to Tristan Hibbeler or Jerry Mack to see how we can handle it for you.
We get the same phone calls from customers all the time: “Wait… I can actually cash this?” “Yes, you can.” Then the excitement kicks in. Think about how rare that is today. When was the last time a business proactively sent you money back? Imagine your local restaurant accidentally charged you for an extra meal. You never noticed it, but the next day they call you and issue a refund anyway. You’d probably become a customer for life. Dealerships have that same opportunity every single time a reimbursement goes out. The reality is most controllers and AP teams don’t have the time to properly track down every customer, verify addresses, handle outreach, answer questions, and make sure the funds actually get into the customer’s hands. We make sure that moment doesn’t get lost in the noise of day-to-day operations. Because this is a direct reflection of customer trust, retention, and an opportunity to bring someone back to the dealership long after the original purchase. #automotive #dealerops #finance #customerretention #archfidelity
We don't teach you how to manage unclaimed property compliance. We don't add another system to your stack. We take it on entirely. So your team never has to think about it. Your deadlines. Our responsibility. Ready to talk? Reach out to Tristan Hibbeler or Jerry Mack directly. We'd love to show you what this looks like for your group.
24 states. 24 different unclaimed property deadlines coming up. 24 different sets of reporting requirements, dormancy periods, and penalty structures. That's the reality for one of the dealer groups we work with. And they're not unusual. Any group operating across state lines is sitting on a compliance obligation most of their accounting team doesn't fully own. Miss one deadline and you're looking at penalties ranging from $500 to $5,000 per uncashed reimbursements, per record, per state. This is the part of the business nobody talks about until an auditor shows up. Filing season is here. If your group operates across multiple states and you're not confident every deadline is covered. Then that's worth a conversation. #DealerFinance #AutomotiveCFO #DealerController #AccountingAndFinance #FinancialCompliance #CFO #Controller #FinanceLeaders #BackOffice #AccountsPayable
The "Month-End" doesn't have to be a headache. 🛑💼 Most dealership AP teams spend their final days of the month chasing down documentation and reconciling manual errors. It’s a cycle that leads to burnout and keeps your best talent from doing high-level strategic work. At Arch Fidelity, we’ve built the tools to break that cycle by simplifying the complex world of warranty cancellations, tag/title refunds, and escheatment compliance. Our Objective is simple: Automate the manual burden of payment processing. Protect dealerships from the risks of dormant payables and unclaimed property. Scale operations across multiple rooftops without adding headcount. Check out Tristan Hibbeler post below to see how we’re helping dealerships move from "detective work" to proactive control. #AutoIndustry #APAutomation #DealershipOperations #Compliance #ArchFidelity
Stop "closing" the month and start controlling it. 📉➡️✅ Is your team spending their month-end doing "detective work" instead of strategic reporting? At Arch Fidelity, we help dealership AP teams simplify complex payment processes and reduce the manual burden that leads to burnout and errors. How we transform your operations: Simplify: Automate handling for warranty cancellations and tag/title refunds. Protect: Stay ahead of unclaimed property and dormant payable compliance to reduce risk. Control: Centralize multi-state escheatment requirements in one platform. Scale: Support your growth and standardize processes across multiple rooftops without adding headcount. Don’t let administrative headaches slow your team down. It’s time to move from managing the mess to driving forward-looking strategy. 👉 See how it works: https://lnkd.in/dxgReERm #AutoDealership #Accounting #APAutomation #DealershipLife #Escheatment #ArchFidelity
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In preparing for a conversation with an auto dealership in Connecticut, something caught my attention: If a dealership sells vehicles across all of New England plus New York, they’re managing 7 states… with 5 different reporting deadlines for unclaimed funds. That creates: • Multiple remittance schedules • Complex state-by-state compliance requirements • Significant administrative burden • Increased audit and liability risk • Greater potential for missed deadlines and penalties For multi-state dealerships, this can quickly become an operational nightmare. That’s where Arch Fidelity comes in. Arch Fidelity manages the entire unclaimed funds and escheatment process from record analysis and compliance tracking to reporting and transferring liability, helping dealerships eliminate administrative strain while reducing compliance risk. The bigger the footprint, the bigger the challenge. #AutoDealers #UnclaimedFunds #Escheatment #Compliance #DealershipOperations #ArchFidelity #AutomotiveIndustry #RiskManagement #MultiStateCompliance
Relate. The R in our Core Values of C.R.E.A.T.E. We know exactly what a Controller and CFO's desk looks like on April 30th. It's a mountain of paperwork and a race against the clock. The books aren't 'closed' if the backlogs are still open. We're helping dealerships move from manual 'detective work' to automated compliance. If your team is swamped and tired of the month end work, then its time to talk about shifting that burden to our team. Contact Jerry Mack to see how quickly we can transfer this obligation from your team to ours. #ArchFidelity #CFO #Controller #MonthEnd #Automation #Compliance
Controller: "Please dont bug me, im swamped with month-end." Me: "That's exactly why we are calling" As we leave April and the first week of May rolls around, the dreaded "month-end" work begins. But the first week of May shouldn't be spent cleaning up messes of April. Yet, most dealerships are still bogged down by: ❌ Warranty Cancellations ❌ Tag/Title Refunds ❌ Unclaimed Property & Dormant Payables These are financial and legal obligations that prevent you from achieving a clean close. Arch Fidelity takes the burden off your plate. We handle the heavy lifting of these specific refunds and compliance requirements so you can focus on the strategy for the month ahead. Give your controllers their time back. Lets talk about automating some relief for your team. #MonthEnd #CFO #Controller #ArchFidelity #AccountsPayables #CREATE
What often gets missed in conversations like this is where unclaimed property actually lives day-to-day: inside accounts payable. Outstanding reimbursements, unapplied credits, and aging balances that create operational drag over time. Finance teams spend hours tracking, reconciling, and validating data that should have been resolved long ago. Arch Fidelity changes that. We remove that portion of accounts payable entirely, along with the compliance burden and liability that comes with it. The result is cleaner books, less manual work, and a finance team focused on higher value work that actually moves the business forward. Connect with Jerry Mack to learn how Arch Fidelity takes the burden off your team and puts the process fully on ours. #AccountsPayable #Compliance #CFO #Controller #APAutomation #CREATE
I had an interesting conversation with a dealership controller this week that really stuck with me. She had been reviewing past sales and potential unclaimed funds, and realized something surprising: their exposure wasn’t limited to one state. It spanned multiple states where they had sold vehicles over time. We discussed the compliance concerns: • Which state rules apply for each transaction? • What are the due diligence / notification requirements? • How long before funds must be remitted in each state? And the reality is, It varies significantly. Each state has its own timelines, outreach requirements, and reporting standards. When you start looking back across years of sales in multiple states, the compliance burden adds up quickly. The takeaway: If your dealership has sold vehicles across state lines, it’s worth understanding how far back your unclaimed property obligations may reach and where. Arch Fidelity can help remove the burden and transfer liability. #AutoDealers #CFO #Controller #Compliance #UnclaimedProperty #archfidelity
Jerry Mack hit the nail on the head: the "simple" check is anything but simple for a high-volume dealership. Beyond the postage and paper, the administrative tail of uncashed checks, tracking, state filings, and escheatment is a massive drain on your back-office productivity. At Arch Fidelity, we don't just process payments; we manage the entire lifecycle. From the moment a check is cut to the final state remittance, we handle the compliance so your team can focus on the floor. Check out Jerry’s breakdown below on why your "dollar check" might actually be costing you $20. #ArchFidelity #AutoRetail #DealershipOperations #FinTech #Compliance
How much does it cost your dealership to write a single check? Most would say: “Less than a dollar.” But industry data shows the true cost is much higher: • $2–$4 per check (hard cost with postage) • $4–$20 when fully loaded with labor, materials, and processing And that’s just the beginning… Because for auto dealerships, there’s another layer that often gets overlooked: Unclaimed funds When checks go uncashed, the cost doesn’t disappear — it compounds: • Staff time tracking and following up • Due diligence mailings required by state • Escheatment filings across multiple states • Administrative burden and audit exposure • Potential penalties and interest for non-compliance What started as a simple refund check can turn into a long-tail liability — both operationally and financially. Now multiply that across hundreds or thousands of transactions each year. 👉 The real question isn’t “what does a check cost?” It’s: what is your total cost of managing checks + unclaimed property risk? Arch Fidelity handles the entire life cycle of the check, including remitting unclaimed funds to the appropriate state. Eliminating risk, compliance while freeing up valuable employee time. #archfidelity #autodealerships #unclaimedfunds #automotive
Your AP process may be 22 manual steps when you fully break it down. Because of this, your dealership is likely sitting on a mountain of unresolved abandoned property. Benjamin Rainwater’s point about "invisible risk" is spot on. Manual processes make it nearly impossible to track aging credits or uncashed checks effectively. This leads to: - Audit Exposure: Multi-state compliance is too complex for rulers and highlighters. - Cash Drag: 10% duplicate payout rates are more common than most Controllers realize. At Arch Fidelity, we’re focused on collapsing those 22 steps into a secure, digital workflow that protects your team and your cash flow. #ArchFidelity #DealershipManagement #Compliance #AccountsPayable
As a dealer, how much are rulers and highlighters costing you? Operational risk is real and often translates to thousands of dollars of loss in a typical dealership each year. Each manual step opens a risk vector that is hard to see, measure, and control. Dealers send thousands each month in accounts payable. The processes can be as manual as 22 steps or more. Some dealers have seen: - Duplicate payouts (as much as 10%) - Incorrect payments (person and/or amounts) - Employee theft (Not with your people - they're the best :) - Unresolved Abandoned Property owed to multiple states for many years Operational risk is real, but it doesn't have to be.