Adaptive

Awesome event last night and an even better conversation with fellow CTOs from Moment and Tabs on leading in the era of AI! Inspiring to hear how our fintech peers are innovating and leveling up their products with new AI capabilities and integrations. Always energizing to learn from incredible founders building right here in NYC! Thanks for moderating David Haber!

“Cost codes don’t work if no one uses them.” You can build the perfect chart of accounts and cost codes, but if your team’s coding is late, lazy, or inconsistent - you’re wasting your time. Clean books live and die on consistency. Every receipt, every bill, every expense gets treated the same way, every time. The companies that actually know their margins aren’t better at accounting; they’re better at habits. Timely, consistent coding means no mystery holes in profitability, no accountant panic texts, and no “we’ll fix it later.” Discipline beats complexity every single time. Here is a podcast that I did with Shayne Glass, CPA where we discuss this https://lnkd.in/gd8N3jxp

Yesterday I had the chance to join a panel at DomoDay in TRIBU Tech Latam with Federico Decia, Raul Roca Gutierrez Zamora, Felipe Bianchi, and the moderator Carlos Alvarado — such a great experience! We had a ping-pong discussion about the challenges of building companies, leading teams, and working in tech from LATAM. I shared a few thoughts from my career and my current stage at Adaptive, but what I enjoyed the most was hearing different perspectives on how each of us faces those challenges in our own ways. Grateful to be part of such a strong tech community in LATAM, and inspired by the stories and leadership of everyone who took part 💡

“Your books aren’t messy. Your cost codes are.” Every builder wants clean books. Few actually have them. And nine times out of ten, it starts with cost codes; or the lack of a real system behind them. Cost codes are the language your financials speak. Without them, your books sound like static. Every invoice, every draw, every “where’d the money go?” moment ties back to how those costs are coded. Strong books don’t happen by accident. They’re built with structure, alignment, and a damn good foundation. And in your books, that foundation is cost codes. If you don’t have them dialed, start there. It’ll change everything else that follows. Below is a picture of my dog Winnie from when we were camping in NH a few weeks ago.

In construction, the project management side of the business has seen massive innovation over the last decade, but accounting has barely budged. We’ve spent the past four years working side by side with construction finance teams, and the core challenge is clear: Unlike most industries, where accountants can learn the rhythm of the business and handle most of the work independently, construction is constantly changing: Different vendors. Different customers. Different builds. Different cost codes. Different pricing models. The complexity of this constant change is compounded by the fact that several projects are always running concurrently. That means for accountants in this space, it’s nearly impossible to get the job done without heavy involvement from the field. Said differently, accountants are constantly missing the context they need to do their jobs. A significant amount that context lives in three places: a) the email inbox b) the general ledger system c) the project management system But the amount of data is so immense that it’s impossible for any human to stay on top of it all. This is where Adaptive comes in. And it's why I'm so excited to announce our integration with Procore Technologies By connecting Procore, your email inbox, financial accounts, and general ledger software, Adaptive has all the context needed to manage your books. We unify that data in one place and use AI + intelligent approval routing to handle the core accounting work across AP, expense, budgeting, AR, and payments. The result is a real-time, accurate WIP, with all data synced back into your GL and Procore. For accounting and finance teams, that means: - No more month-end scramble - No more chasing the field to approve AP, process change orders, and get billings in - No more pleading with vendors to use a digital invoicing portal - No more WIP 10 days after the month ends — only to realize several items were missed last month We’re now entering an age where real-time accounting is possible in construction. For the industry at large, that means fewer disputes, faster payments, and more profitable businesses. Since launching in 2023, we’ve grown to nearly 700 customers, built partnerships with multiple top 100 CPA firms, and raised $26M from leading venture capital firms. In the past year, our average customer size has doubled, and we've heard constant requests to build this integration, so I am thrilled to have it live. I find the financial side of construction, and the complexity that comes with it, fascinating. There has never been a better time to solve these problems, and I believe finance and accounting teams will lead the next wave of transformation in this industry. If you’d like to learn more, hit us up! And if you are at Procore Groundbreak this week, come check out our booth. Full press release in the comments.

Purchase Orders are the #1 way to prevent cost over-runs in construction companies. If you're a builder and wanting to learn more about best practices when it comes to PO processes, register for our webinar on October 22 at 12p EDT. I'll be joined with Shawn Van Dyke to discuss the best and most efficient ways to run PO processes in construction companies. You'll leave with tactical processes to implement into your business to mitigate cost over-runs, resulting in healthier cashflowing businesses. The link to register is in the comment below, we'll see you there.

New episode of Builders, Budgets & Beers is live! I sat down with Cody Dawson and Kristen Dawson of Patriot Custom Homes in Houston, TX to talk about what it’s really like building a business with your spouse. We covered: -Why Cody left a 13-year offshore career to start a remodeling business -Kristen’s transition from finance into full-time operations -How they divide roles, set boundaries, and still like each other -What’s working… and what’s still a work in progress If you're running a business with your partner (or thinking about it), this one's worth a listen. Check it out: https://lnkd.in/g7MhC3Kx

Excited to share that I’ll be joining Deepak Bapat from Tabs and Dylan Parker from Moment for a roundtable on engineering at the intersection of AI and finance, moderated by a16z’s David Haber. https://lnkd.in/eCzPmGha We’ll be diving into some of the hard problems we face building AI-native products, including: - What changes as a founding CTO when your company starts to scale - How to balance speed vs. quality in AI engineering - Designing AI for real customers (UX, trade-offs, quality control) - Managing AI costs while still innovating Thursday, 10/30 NYC Panel discussion with pizza and drinks to follow. If you’re an engineer, product leader, or builder curious about where AI in financial systems is headed, we’d love to see you there.

Big shoutout to Shawn Van Dyke and the team at Data Mule Agency. In just a short window, they’ve turned their clients' spreadsheet chaos into real job costing... and the results speak for themselves: - 30–50% less time processing transactions - +4 clients onboarded with zero added headcount - Weekly WIP (not monthly) real visibility on backlog & cash - $80,000 in hidden gross profit uncovered for one builder - Approvals in minutes, PMs reviewing invoices against live budgets Shawn said it best: “Adaptive turns complicated financial data into real-world reporting that makes sense to the builder.” Proud to partner with firms who raise the bar for builders. Read the full story: https://lnkd.in/g8xRSPmm