A well-structured pay policy is essential for the company. Line managers must carefully verify data before submitting it to HR to ensure accuracy. Implementing a customized HRIS that generates reliable reports for comparison is crucial. Employees should also be consistently reminded to punch in and out to maintain accurate records. A pay structure that complies with labor laws helps prevent discrepancies. Most importantly, HR and Finance should collaborate to resolve errors rather than just highlight them. Each payroll cycle presents new challenges, making payroll a continuous learning process rather than a pursuit of perfection.

When handling discrepancies in employee hours it is important to approach the situation with a positive mindset, clear communication, investigation, and ways to prevent future issues. 1. Review the timecard and identify the issue. 2. Communicate with the employee. Provide policies and training to implement improvement. Communication is the key to understanding and resolving the issue. 3. Investigate the reason. Maybe it was a system error, scheduling issues, or mistakes. 4. If discrepancies continue to happen after communicating with the employee, reach out to the HR department for advise on your next in handling the situation.

Use reliable time-tracking software, require regular timesheet submissions, conduct audits, and train employees on accurate reporting. Address discrepancies promptly through clear communication and verification processes.

🔍 Struggling with discrepancies in employee hours? Follow these strategies for accurate payroll: ✅ Use time-tracking software: Automate recording to reduce errors. 🔄 Conduct audits: Regularly review records to spot & fix inconsistencies. 📜 Set clear policies: Communicate attendance rules & expectations. 💬 Encourage feedback: Let employees report issues openly. ⚙️ Integrate systems: Sync timekeeping with payroll for seamless processing. 💡 Accuracy = Efficiency!

Inform the staff via email or online zoom session (if more than 20 staffs) there is discrepancy and what the company policy states. Be it a normal staff or a line manager, even HR, all are staffs of the company. Accurate employee hours shows efficient productivity of the company. Once the biometric data is verified with staff and line manager, hr shares it with payroll accountant, who also a staff, has to responsibly process each staff's salary without any pay cut.