How can you create a detailed event timeline?

Some helpful tips: - If the event is reoccurring, start with a copy of the previous year's timeline and edit from there - If it is a new event, find a similar event in terms of scope & format and build off of that - Mark real deadlines clearly & give yourself padding and to adjust if needed - Add and edit as you go! You might not have it fully built out at first but start with the basics (event date, invite launch, etc.) and fill in as pieces get added and change - Use as a collaborative tool for a project team and assign tasks as necessary

I always start with setting SMART goals. S pecific M easurable A ttainable R elevant T ime bound These goals must be exact and clear. Setting well defined goals and expectations will ensure a higher success rate.  I will start with setting clear objectives and draft up a plan with my team to achieve them. Next step is to align on scope and budgeting to make sure you don't overspend.

It mostly depends on how big your company is. You might hire freelancers to fill gaps or assign multiple roles to one person. These roles are not set in stone, they might have different titles that best suits the type of event you are planning. The three most important roles for the upcoming event I am planning for example is: Head of events- manages all partnerships, sets the vision and allocates the budget. Marketing coordinator/lead and Designer.- handles all advertisements,social media posts, invitations... you get the idea They are in charge of all the visual components of the event. Head of staff- they make sure all the extra hands, freelancers are placed where needed making sure everything flows.

Start with establishing non- negotiable deadlines. Use a format and color coding that makes it easier to read and understand. Include the responsible person for each task and then ofcourse the non negotiationable deadline. Add a section for notes or additional details. I would try and find out for example how long does it +- take to get a liquor license and add that in the notes so that the person assigned to the task has an idea of the duration of things.