💡 Unexpected scope changes are opportunities to strengthen stakeholder relationships through clear, proactive communication and collaborative problem-solving. 🔹 Assess Impact Evaluate how the change affects resources, deadlines, and goals to provide stakeholders with actionable, transparent information. 🔹 Craft Clarity Prepare concise updates explaining the change, reasons, and implications, ensuring all details resonate with both technical and non-technical audiences. 🔹 Foster Dialogue Schedule a collaborative meeting to address concerns, encourage feedback, and realign everyone toward achieving project objectives. 👉 Clear communication turns challenges into opportunities for trust-building and innovation.

Different factors could impact the way we convey scope change to stakeholders. Such as the scale and complexity of the project and its approach, the governance approach, contractual obligations...etc. However, the change request must be documented and analyzed appropriately, making sure that we have the approvals required for such change. Impact analysis should be conducted regarding duration, resources, operations, roles and responsibilities, impact on other projects. Such change in the scope could require building a new or updating the Business Case. Stakeholder engagement will then include preparing them and providing the info to conduct the meeting or the presentation with key stakeholders.

When faced with an unexpected change in project scope, promptly inform your stakeholders to ensure alignment and maintain trust. Analyze the scope change to understand its impact on timelines, resources, and budget. Prepare a communication plan detailing the change, its impact, and the rationale. Engage key stakeholders through a formal meeting or communication channel, presenting the findings and proposed adjustments. Emphasize the importance of their buy-in and approval for the new direction. Ensure transparency and provide opportunities for stakeholders to ask questions and express concerns. This proactive approach fosters collaboration and mitigates potential risks.

Para realinhar os milestones após um grande revés, comece avaliando a causa raiz e compreendendo seu impacto no cronograma do projeto. Reúna a equipe para reavaliar prioridades e recursos, com foco em tarefas críticas. Desenvolva um plano revisado com prazos realistas, garantindo o alinhamento com os objetivos gerais do projeto.