Do create a standardized handover process that outlines the steps to be followed. This should include documentation requirements, Project timelines, and checklists to ensure nothing is overlooked and missed. Establish clear lines of communication. Use project management tools that facilitate updates and discussions, ensuring everyone is on the same page all the time.

-Create a centralized repository with all project documentation, such as milestones, tasks, and status updates. Example: Use tools like Confluence or Google Drive to maintain detailed handover notes, including pending tasks, priorities, and next steps, so nothing gets overlooked. -Adopt a “Follow-the-Sun” Workflow Leverage your team’s time zones to keep the project moving 24/7. Example: A team in Asia can work during their day and leave detailed updates for the team in Europe, who then hands it off to the Americas team. Platforms like Asana or Jira can streamline task tracking.

Além de padronizar processos, deve haver um plano de contingência em caso de qualquer passo errado em processos, e, além disso, uma comunicação periódica e preventiva, justamente por que transferências internacionais são afetadas por vários fatores (econômicos, políticos, relações internacionais...).

Encourage Open Communication: Foster an environment where team members feel comfortable asking questions and clarifying doubts about their roles and responsibilities in the handover process. Open communication helps prevent issues down the line. Review and Feedback: After each handover, review the process to identify any challenges or gaps in the handover documentation. Encourage feedback from team members to continuously improve the handover process.

¡Anticipación! Incluso para procesos planificados, anticiparse a un posible traspaso de responsabilidades es clave para garantizar el dinamismo en cualquier organización. Procesos de gestión del conocimiento embebidos en las dinámicas de los equipos, eliminación de silos y fomentar la transparencia, son claves para afrontar traspasos eficientes. A su vez es importante que la gestión del conocimiento no genere cargas de trabajo innecesarias y apoyarse en procesos estándar, simples y digitales. Si conseguimos crear una cultura corporativa que integre estos aspectos, los traspasos y los imprevistos serán más fáciles de gestionar.