Nobody sets out to build a six-tool creative stack. It happens one decision at a time and every step seems logical when it's made:
- Drive or Dropbox for assets is an obvious choice.
- Notion, Monday, Jira, Asana, Docs, Sheets, or similar for briefs and tracking makes sense.
- Slack for feedback is another obvious selection because "everyone's already there".
- A spreadsheet is easy (in theory and in practice at low volumes) for naming conventions.
- A separate analytics tool to see what's actually performing? Your performance team already uses it and can just give you a seat.
Each addition solved a real problem, but using a stack that is this fragmented creates entirely new problems, especially when you scale (and I'd argue it effectively slows your scaling speed).
- The manual download from Drive, and having to rename and re-upload everything to different ad platforms is a few minutes per file, but what happens when you have hundreds or thousands of them?
- The review discussion that lives in a Slack thread is fast when it's getting done, but try finding it six months later.
- The naming convention that's documented in a spreadsheet looks clean, but it's ignored in practice because it's easier to just upload and move on.
At low creative volume, the friction is manageable. At 100, 500 or 1000 new ads per month (perhaps with multiple agency partners added to the mix) the manual work grows faster than headcount can absorb it.
Most teams respond by hiring someone to manage the gaps between tools. That works, but it's an expensive fix that can destroy your margins when you could fix your systems instead.
This is also why consolidating the stack to a purpose built platform can make a lot of sense. The cost of that single tool might seem high compared to free or existing tools, but if you factor in the opportunity costs and reduced issues, the equation looks drastically different.