¿Cómo puedes animar a tu equipo a utilizar los datos en la gestión de programas?

To encourage data-driven program management, set clear goals with measurable outcomes. Resource Allocation: If a team of 10 spends 30% of their time on repetitive tasks, automating them could free up 300+ hours per month, improving efficiency. Risk Management: Tracking project timelines across multiple phases helps detect delays—if 60% of tasks in Phase 1 exceed deadlines, it signals a need for process refinement. Budget Optimization: If a program has a $500K budget and 40% is spent in the first quarter, predictive analytics can prevent overspending and improve cost distribution. Performance Tracking: Using KPIs like task completion rates (e.g., 85%) and stakeholder satisfaction (e.g., 90% positive feedback) ensures continuous improvement

Todo comienza con una visión clara, y objetivos definidos (OKRs), luego los indicadores clave salen del camino para llegar a los objetivos. Con esa base el equipo va a acudir a la data para validar las mejores formas de impactar estos indicadores y los objetivos, se van a generar nuevos sub indicadores y proyectos directamente focalizados en mover estas métricas.

Encouraging your team to use data in program management starts with fostering a culture that values evidence-based decision-making. Provide training and resources to build their confidence in analyzing and interpreting data. Highlight success stories where data-driven approaches led to better outcomes, showing its practical benefits. Make data accessible and easy to understand by using visual tools like dashboards or reports. Finally, involve the team in setting measurable goals and regularly review progress together, creating a sense of ownership and accountability. This approach helps them see data as a helpful tool rather than a burden.

Encouraging your team to use data in program management starts by showing them how data helps make better decisions and track progress. Explain that data can highlight areas where things are going well and where improvements are needed. Make sure the team has easy access to the data they need, like project updates or performance results. Offer training so they know how to use the data correctly. Celebrate when data leads to good results. Create a work culture where using data is seen as a helpful tool for improving and getting better results.

Encouraging your team to use data in program management starts with clarity. Define specific goals first, like improving efficiency or tracking progress. For example, if your goal is to reduce project delays, specify that you want data on task completion times, bottlenecks, or resource allocation. Make sure your team understands why the data matters—how it will directly impact the project’s success. Provide training on tools and dashboards, and set clear expectations for reporting, like weekly updates on key metrics. This makes data usage purposeful and actionable.

• Assess current data literacy • Choose the right data tools and platforms • Develop a comprehensive training curriculum • Foundational concepts • Specific tool training • Offer hands-on practice and case studies • Provide ongoing support and mentorship • Clearly define data sources and key metrics • Encourage a data-driven culture

Data can support turnkey informed decisions and often help a program course correct before causing any time and cost delays. A good example of this is risk management. Too often risks are added without any data to back it up such as the probability and impact realisation if the risk materialises. Whilst not all items can be quantifiable, I find with deep inquiry you can often ascertain some great data allowing you to navigate a program effectively at the earliest opportunity. Having this prudent data driven approach can really elevate your program delivery.

''' Investing in team education on data driven decision making & critical thinking related to insights ensures optimal data literacy within the organization ''' By investing in data training programs, organizations ensure higher committment & experimental approach from employees leading to continuous learning & data exploration Select the tools that suit business needs, tech capabilities & ethical considerations , values of the company Support teams in their data driven approaches for quicker adaptability & confidence building measures regularly assess & evaluate the business outcome of these trainings for retrospective & pivotal measures

• Define clear objectives and goals • Brainstorm data collection methods • Provide data literacy training • Assign roles and responsibilities • Pilot test data collection • Facilitate open communication • Regularly share updates • Incorporate team feedback into analysis

• Highlight specific data-driven wins • Embrace "post-mortem" analysis of failures • Create a culture of experimentation • Visualize data insights effectively • Lead by example

To promote the use of data in program management, set a good example. Consistently integrate data into your communications and feedback to showcase its significance in decision-making. Illustrate how data can address challenges, monitor progress, and enhance the confidence of stakeholders. Offer user-friendly tools such as Power BI, Tableau, or Excel, and provide training to enhance the team’s analytical capabilities. Emphasize successes driven by data to highlight its value and inspire the team. Foster an environment where discussions rely on evidence, and motivate team members to support their recommendations with metrics and insights, cultivating a practice of making informed decisions based on data.

Incentivar o uso de dados no gerenciamento de programas e projetos vai além de ferramentas, é uma mudança de cultura. ✅ Incorpore dados na rotina (data by design) – As ações devem sempre partir de indicadores concretos, reforçando a importância da análise contínua. Inclua um componente de dados na EAP de cada projeto, estimulando a geração de valor nesse aspecto. ✅ Valor na prática – Dados devem ser vistos como aliados na tomada de decisão. Apresente casos reais onde a análise orientou escolhas estratégicas e reduziu riscos. ✅ Facilite o acesso e a interpretação – Dashboards e relatórios direcionados ajudam, mas sem consistência, perdem a efetividade. Eles devem provocar insights relevantes com o mínimo de esforço.

All of the aforementioned are great ways to bring about integration of team and data. When thinking about what else you can do to bring about tighter integration of the team and their ability to maximize data in their everyday functions consider enabling the SMEs tighter coordination and collaboration of data dictionary building and maintenance. This becomes a learning opportunity for everyone as well as foundational for clear data management in support of the program goals and objectives.