DOPL Record Retention
The information you provide to the division is retained in accordance with state record retention laws. The table below outlines record retention.
For more information about personal data collected by the division, please visit our privacy page.
| License/Registration Type | Forms | Record Series Name | Record Series Number | |
|---|---|---|---|---|
| Administrative Hearing | No Forms This record series relates to all of the DOPL disciplinary action/nondisciplinary action administrative files that are maintained, not a specific form unless you think of notice of agency action template, order templates are forms/cwi | Administrative hearing files | 9277 | |
| Administrative Rule Analysis | State of Utah Administrative Rule Analysis This is an Office of Administrative Rules form that DOPL/Commerce fills out and submits to OAR to file a rule. Not our form. | Administrative rule analysis files | 81194 | |
| Applicant's Evidence of Identity documents | Applicant's Evidence of Identity documents | 30932 | ||
| Attorney General's opinions | NOT with DOPL?? | Attorney General's opinions | 81193 | |
| Board and Committee files | No form.These are within each profession | Board and committee files | 26733 | |
| Board and Committee meeting minutes | No form.These are within each profession | Board and Committee meeting minutes | 16692 | |
| Board and Committee meeting recordings | No form | Board and Committee meeting recordings | 26726 | |
| Board Member Orientation Training | No form | Board member orientation training records | 26339 | |
| Building Code Training Class | No longer a license | Building code training class files | 18720 | |
| Building Permit Fee Surcharge Report | Application for Building permit fee Surcharge Quarterly Report | Building permit fee surcharge collections quarterly reports | 11558 | |
| Continuing Education Requirements | No form | Certification of fulfillment of continuing education requirements for all division licensee | 81198 | |
| Citation records | No form | Citation records | 14414 | |
| Cosmetology School Records | No Forms | Closed cosmetology school student records | 29149 | |
| Cancellation of Licensure | No Form | Cancellation of licensure files | 26689 | |
| Closed Investigative Case Management file | No Form | Closed Investigative Case Management file | 17912 | |
| Closed Investigative Complaint files | No Form | Closed Investigative Complaint files | 18987 | |
| Continuing Education Advisory Committee | No Form | Continuing education advisory committee administrative files for certified public accountants | 81239 | |
| Continuing Education Program Licensing records | No form | Continuing Education Program Licensing records | 9280 | |
| Contracts | No Form | Contract Files | 14415 | |
| Controlled substance database registry | CSD Online Registration Form CSD Delegate(Proxy) application CSD Security Agreeement CSD Excempted User Security Agreement | Controlled substance database registry | 26580 | |
| Controlled substance database requests | Third party requests DEA/FBI Subpoena Search Warrants Individual / Personal Request Accountability Requests | Controlled substance database requests | 26630 | |
| Controlled Substance | CSP Regulated Transaction Report CSP Unusal Transaction Report Update your license record-Legal name change/address change | Controlled substance precursor purchase and distribution reports | 24238 | |
| Correspondence file | No Form | Correspondence file | 81195 | |
| Controlled substance tracking files | CSD Print out | Controlled substance tracking files | 26589 | |
| Criminal history determination records | Application for Criminal History Determination | Criminal history determination records | 30001 | |
| Criminal history files | No Form This is in the application for each profession | Criminal history files | 27208 | |
| Declaratory Orders | No Form | Declaratory order | 11188 | |
| Disciplinary Action Reports | No Form | Disciplinary action reports | 17304 | |
| Disciplinary Newsletters | No Form | Disciplinary newsletters | 14413 | |
| Examination application files | No form. Within each profession | Examination application files | 17913 | |
| Examination records | Within each profession | Examination records | 9303 | |
| Generic Application for licensure, registration, and certification | Generic Application for licensure, registration, and certification | 31004 | ||
| Health Workforce Advisory Council (HWAC) survey data | Health Workforce Advisory Council (HWAC) survey data | 31001 | ||
| Investigation Complaint (Open Cases) | No Form | Investigation complaint files (open cases) | 14409 | |
| Investigations Bureau policies and procedures manual | No Forms | Investigations Bureau policies and procedures manual | 23330 | |
| Investigative case files and reports (closed cases) | No Form | Investigative case files and reports (closed cases) | 18168 | |
| Investigative case files and reports (open cases) | No Form | Investigative case files and reports (open cases) | 81173 | |
| Investigative case load status reports | No Form | Investigative case load status reports | 9291 | |
| Investigative case management files | No Form | Investigative case management files (open cases) | 14408 | |
| Investigative Subpoena Files | Subpoena duces tecum with Memorandum | Investigative subpoena files | 14410 | |
| License Renewal Reports | Within each Profession | License renewal reports | 81207 | |
| License Address/Telephone Number Request | UI online request form I approve the request with address phone or email. | Licensee address/telephone number request forms | 25024 | |
| Lien Recovery Fund | Qualified Beneficiary Claim Form Laborer Claim Form Homeowner Application for Certificate of Compliance (Total project cost more than $5,000) Homeowner Application for Certificate of Compliance (Total project cost $5,000 or less) | Lien Recovery Fund files | 20352 | |
| Manufactured Housing Reports | Application for Quarterly Dealer Report | Manufactured housing reports | 7171 | |
| National Council Disciplinary reports | No Form | National Council Disciplinary reports | 81166 | |
| National disciplinary practitioner data bank reports | No Form | National disciplinary practitioner data bank reports | 17303 | |
| Approved Nursing School Files | No longer have jurisdiction over education | Nursing school approval case files | 81167 | |
| Occupational Newsletters | No Form | Occupational newsletters | 25564 | |
| Policies and procedures manuals | No Form | Policies and procedures manuals | 11196 | |
| Prelitigation Hearings Cases | Panel Opinion Panel Decision Certificate of Compliance Notice of Availability of Hearing Sample Subpoena Sample Notice of Intent Sample Request for Prelitigation Sample Certificate of Mailing Request for Licensing List Pre-litigation Proceedings | Prelitigation hearings case file | 10136 | |
| Preneed Funeral Plan Contracts and Trust Reports | Preneed Funeral Arrangement Sales Agent Application Preneed Funeral Arrangement Sales Agent Renewal Application Verification of Association or Disassociation of Preneed Sales Agent Application for Inactive Licensure Application for Criminal History Determination Request for Verification of Licensure Internationally-Trained Applicant Credentialing Program Military Request for Inactive License and fee waiver Military and Public Assistance Request for fee waive | Preneed funeral plan contracts and trust reports | 20350 | |
| Probation and compliance records | Current Compliance Reports: Board Summary Alcohol Drug NS Board Summary Non Alcohol Drug NS Certification of Receipt of MOU Criminal Probation Report Employer Supervisor General Employer Supervisor Report Healthcare Employer Supervisor Report Pharmacy Supervisor Report Self Assessment Report Pharmacy Receipt of Stipulation/MOU Recommendation for Amendment Conditions for NOAA Healthcare Provider Report Probation Violation Referral Therapy Report Attestation of Un-Employment 12 Step PIR log Chaperone Log Afterare Report GRAMA Request | Probation and compliance records | 14040 | |
| Professional board members' travel records | No form | Professional board members' travel records | 81189 | |
| Professional boards administrative file | No Form | Professional boards administrative file | 81188 | |
| Professional License listing | No longer used | Professional license listing | 81237 | |
| License Renewal Notices | Within each profession | Renewal notices for licenses | 81240 | |
| Residence lien recovery fund, notiice of commencement of action files | Residence lien recovery fund, notiice of commencement of action files | 20351 | ||
| Diversion case files | Program Contract Program Contract Amendments Confidentiality Agreement Acknowledgment of Participation Release of Information Worksite Liaison Report Therapy Report Medical Records Evaluations Discharge Recommendations Treatment progress reports/updates Medication Agreement Request for the use of a potentially impairing medication Request for reconsideration Compliance letters Program Completion Letter Report form Referral form Meeting attendance log Non practice agreement GRAMA request Behavior Chain Analysis | Diversion case files | 17305 | |
| Utah Professionals Health Program (UPHP) referral (non-participants) case files | Utah Professionals Health Program (UPHP) referral (non-participants) case files | 31135 | ||
| Utah code amendments | No Form | Utah code amendments | 11187 | |
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