Task Flow: Tasks & Checklists

Task Manager, Lists, Organizer

Free · In‑App Purchases

298 Ratings
Ages

4+
Years
Category

Productivity
Developer

Vladimir Butko
Language

EN
+ 22 More
Size

90
MB

Featured on the App Store: "The Best Apps for iOS 18", "Essential Productivity Apps", "Hot Apps", and more. Featured in the Media: "Task Flow focuses you on all upcoming tasks." - iPhoneBlog.de "Task Flow: The Ultimate app to stop hoarding tasks." - The Web App Market "My Task Flow gives you a beautiful overview of the tasks you need to tackle on next." - Creativerly Proudly created in Canada. Boost Your Productivity with Task Flow: To-Do & Reminders Task Flow is more than just a to-do list; it's a comprehensive task manager and planner designed to transform your good intentions into achievements. Whether you prefer a straightforward checklist approach or a full-fledged task management system, Task Flow adapts to your style. Organize, Plan, and Track with Ease Seamlessly organize and track your tasks, whether they're daily errands or part of larger projects. Task Flow's unique time-based view and customizable structures cater to how you work, ensuring your to-do list is always relevant and organized. Key Features of Task Flow: - Versatile Prioritization: Discover numerous ways to structure and prioritize tasks without losing sight of their project affiliations. Use Task Flow's dynamic 'My Task Flow' feature to focus on imminent tasks across all projects, ensuring no deadline is missed. - Multi-Project Integration: Easily link a single task, like 'buy car sweets', to multiple projects like 'Groceries' and 'Vacation', keeping you organized and efficient. Completion in one project marks it done everywhere. - Focus Timer: Boost your concentration with our Focus Timer. Set dedicated work periods and breaks to maintain productivity and avoid burnout. Extend timers for task completion and leverage the continuous option for uninterrupted work sessions. - Project Visualization: Visualize your projects your way – as simple lists or dynamic Kanban boards. Personalize with custom icons and colors to make each project uniquely yours. - Comprehensive Task Details: Enhance each task with subtasks, priorities, notes, and attachments for a detailed, organized approach. Highlight critical tasks within a project with elevated priorities. - Effortless Task Access with Widgets: Interact with your tasks directly from your iPhone and iPad Home screen. View and add tasks conveniently through our intuitive widgets. Task Flow is the ultimate organizer and tracker for anyone looking to master their to-do list, manage their day efficiently, and keep track of tasks in a GTD (Getting Things Done) manner. Whether you're planning daily tasks or tracking progress in various projects, Task Flow is your go-to app for staying organized and productive. Unlike some of the many task managers for iPhone, iPad, and Mac, Task Flow is under active development and continues to grow with each new update. You can learn more at https://taskflowapp.com Website: https://taskflowapp.com Privacy Policy: https://taskflowapp.com/privacy/ Terms of Use: https://taskflowapp.com/terms-of-use/

Ratings & Reviews

4.7

out of 5

298 Ratings

Great App So Far
10/25/2023

r91240
Have to say it’s really good. Interface is nice & app seems reliable so far. I’m just personally waiting to upgrade when an alternative alert tone is added. Idk why Apple decided to change it to some dull noise. I can’t hear these alerts at all. App offered checklists & subtasks & options to make text bold etc. Great touch. Only wish & hope it comes soon is when an alerts pops up on screen & select it, it will take you straight to that reminder itself. Plus it would BE GREAT if it had a SUBJECT line to input what the reminder is about. It’s super helpful & if it displayed on the alert & watch would be ideal Also the ability to use backlinks to other apps like notes you want to go back to. It also needs to be able to share documents from phone or phone apps like documents into TaskFlow. Hope development continues & it doesn’t stop after awhile 🙏🏼

Developer Response
Hi there!Thank you so much for your detailed feedback and for using Task Flow! It's great to hear that you're enjoying the interface and finding the app reliable. We are glad to let you know that we've implemented the notification improvements based on your suggestion. We're committed to continuously enhancing Task Flow and your input has been invaluable in this process.We are always happy to hear from you!
Great App So Far
10/25/2023

r91240

Have to say it’s really good. Interface is nice & app seems reliable so far. I’m just personally waiting to upgrade when an alternative alert tone is added. Idk why Apple decided to change it to some dull noise. I can’t hear these alerts at all. App offered checklists & subtasks & options to make text bold etc. Great touch. Only wish & hope it comes soon is when an alerts pops up on screen & select it, it will take you straight to that reminder itself. Plus it would BE GREAT if it had a SUBJECT line to input what the reminder is about. It’s super helpful & if it displayed on the alert & watch would be ideal Also the ability to use backlinks to other apps like notes you want to go back to. It also needs to be able to share documents from phone or phone apps like documents into TaskFlow. Hope development continues & it doesn’t stop after awhile 🙏🏼
Developer Response 04/17/2024
Hi there!Thank you so much for your detailed feedback and for using Task Flow! It's great to hear that you're enjoying the interface and finding the app reliable. We are glad to let you know that we've implemented the notification improvements based on your suggestion. We're committed to continuously enhancing Task Flow and your input has been invaluable in this process.We are always happy to hear from you!
Really Really Good
02/10/2022

Mclaren_7
I love this app. Feel smooth and works as advertised. The simplistic look and feel is a nice touch. Settings menu is nice and straight forward. This app will definitely help you stay on track and be more productive. A couple features I would love to see. 1. The ability to set a time on certain tasks. Currently you can pick the day but not the time. 2. Natural language support to create tasks with the day and time would be a nice added touch to what is already a well made app. Great work by the dev. Looking forward to future updates.

Developer Response
Hi there!Thanks for leaving us a really kind review 🙏. We love hearing that Task Flow has met your expectations! We love that Task Flow is working well for you, it's an honour to have you on board with us.The ability to set time on tasks will be available very shortly. This and task reminders are now in the testing stage. We've also added your request to generate a date from the task title to our backlog. Thank you for sharing your suggestions with us!Please feel free to reach out to us at support@taskflowapp.com if you ever need us!
Really Really Good
02/10/2022

Mclaren_7

I love this app. Feel smooth and works as advertised. The simplistic look and feel is a nice touch. Settings menu is nice and straight forward. This app will definitely help you stay on track and be more productive. A couple features I would love to see. 1. The ability to set a time on certain tasks. Currently you can pick the day but not the time. 2. Natural language support to create tasks with the day and time would be a nice added touch to what is already a well made app. Great work by the dev. Looking forward to future updates.
Developer Response 02/16/2022
Hi there!Thanks for leaving us a really kind review 🙏. We love hearing that Task Flow has met your expectations! We love that Task Flow is working well for you, it's an honour to have you on board with us.The ability to set time on tasks will be available very shortly. This and task reminders are now in the testing stage. We've also added your request to generate a date from the task title to our backlog. Thank you for sharing your suggestions with us!Please feel free to reach out to us at support@taskflowapp.com if you ever need us!
The best!! (almost)
09/27/2023

SBCpp
It keeps improving with every update, syncs using CloudKit (iCloud), drag and drop emails to create tasks, subtasks, recurring tasks, reminders, attachments (including documents and PDFs) and everything you want in a kanban. Love the iOS versions too.Just a couple of issues:1. I wish we can control which project launches at launch. The developers gave us a chice to keep the window size we last used when we close the app, why not the same for the peroject? There is essentially one project that I work with at the office, and dont like getting the TaskFlow window every time I launch the app.2. Same issue when creating a widget on MacOS 14 (sonoma). I like to be able to set the widget so it displays a specific list (like doing or up next, for example) from a specific project.

Developer Response
Hi there!Thank you so much for the updated review! I appreciate your input and the suggestions you brought up previously. I believe you requested subtask reordering, which was released in the 1.9 update. The backlog is still long, and there are a lot of new features to come. The next release will be focused around collaboration with other users. Please, stay tuned!Feel free to send any feedback or suggestions to support@taskflowapp.com.Kind regards,Vladimir
The best!! (almost)
09/27/2023

SBCpp

It keeps improving with every update, syncs using CloudKit (iCloud), drag and drop emails to create tasks, subtasks, recurring tasks, reminders, attachments (including documents and PDFs) and everything you want in a kanban. Love the iOS versions too.Just a couple of issues:1. I wish we can control which project launches at launch. The developers gave us a chice to keep the window size we last used when we close the app, why not the same for the peroject? There is essentially one project that I work with at the office, and dont like getting the TaskFlow window every time I launch the app.2. Same issue when creating a widget on MacOS 14 (sonoma). I like to be able to set the widget so it displays a specific list (like doing or up next, for example) from a specific project.
Developer Response 06/21/2023
Hi there!Thank you so much for the updated review! I appreciate your input and the suggestions you brought up previously. I believe you requested subtask reordering, which was released in the 1.9 update. The backlog is still long, and there are a lot of new features to come. The next release will be focused around collaboration with other users. Please, stay tuned!Feel free to send any feedback or suggestions to support@taskflowapp.com.Kind regards,Vladimir
Getting Better and Better ...
12/14/2023

iOSBliss
Decided to give this app another go because a lot of work has been done on it as the rate of updates shows. Very unique app for project / task management. It lets you place a task in multiple projects / areas, which is more akin to right brain thinking. And the way it works is better than simply using tags (which aren’t present or really needed for the most part). This ability allows Task Flow to facilitate a broader perspective and more wholistic approach to planning goals. Somehow it makes it more fun. You don’t have to worry about exactly where a task should go like in most rigid one-list-per-task systems — since it’s so flexible your task can live in more than one place. ### Wish List- Call back URLs clickable in notes (like website URLs) — for links to content in other apps (like Bear notes for example). Surprised this is mysteriously missing, with so many apps now offering direct links to their content.- Log book for completed tasks (to track a history of completed tasks across projects)- Project start and due dates- Task start dates (in addition to due dates)- Additional project icons to choose from - Project Groups (for better organization)- Archive projects (or complete)- Project notes (that can be placed in any section)- Global search (in addition to project search which is already available)- Be able to change completion date of tasks (you don’t always mark a task complete the day you do it). - Display system calendar events (like Things does)- Task Flow Watch app 🤞 This is one major shortcoming that I am disappointed the app is without. I would like to carry a list on my wrist for shopping and work related tasks, without having to get my phone out my pocket, which isn’t always possible. - A full-fledged theming system (like Bear) … one can dream. Overall the app fulfills most of my discerning desires, but I believe it would be benefited by the addition of some of the features mentioned above.
Getting Better and Better ...
12/14/2023

iOSBliss

Decided to give this app another go because a lot of work has been done on it as the rate of updates shows. Very unique app for project / task management. It lets you place a task in multiple projects / areas, which is more akin to right brain thinking. And the way it works is better than simply using tags (which aren’t present or really needed for the most part). This ability allows Task Flow to facilitate a broader perspective and more wholistic approach to planning goals. Somehow it makes it more fun. You don’t have to worry about exactly where a task should go like in most rigid one-list-per-task systems — since it’s so flexible your task can live in more than one place. ### Wish List- Call back URLs clickable in notes (like website URLs) — for links to content in other apps (like Bear notes for example). Surprised this is mysteriously missing, with so many apps now offering direct links to their content.- Log book for completed tasks (to track a history of completed tasks across projects)- Project start and due dates- Task start dates (in addition to due dates)- Additional project icons to choose from - Project Groups (for better organization)- Archive projects (or complete)- Project notes (that can be placed in any section)- Global search (in addition to project search which is already available)- Be able to change completion date of tasks (you don’t always mark a task complete the day you do it). - Display system calendar events (like Things does)- Task Flow Watch app 🤞 This is one major shortcoming that I am disappointed the app is without. I would like to carry a list on my wrist for shopping and work related tasks, without having to get my phone out my pocket, which isn’t always possible. - A full-fledged theming system (like Bear) … one can dream. Overall the app fulfills most of my discerning desires, but I believe it would be benefited by the addition of some of the features mentioned above.

New features: - Automatically detect dates from the task title Improvements: - The task details screen now adjusts its height based on the content Fixes: - Fixed an issue where the Share Extension could fail on iOS 26 - Fixed an issue where long task notes did not scroll when the keyboard was visible - Fixed an issue where checklist items in task notes sometimes did not toggle correctly - Fixed a crash that could happen when editing a project icon - Other fixes and improvements Thank you to everyone who sends feedback and suggestions to support@taskflowapp.com! We're continuously working on adding new features. Stay tuned! If you like Task Flow, please take a moment to rate it on the App Store. Your review helps us reach more users and continue to improve the app. Your support is greatly appreciated!

Version 4.1

Feb 3

Subscriptions

Task Flow+ Annual (1 Year)

Family access to Task Flow Plus for 1 year

Free Trial
Task Flow+ Monthly (1 Month)

Family access to Task Flow Plus for 1 month

$2.99

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Task Flow: Tasks & Checklists

Task Manager, Lists, Organizer

Ratings & Reviews

What’s New

Version 4.1

Subscriptions

App Privacy

Data Not Linked to You

Accessibility

Supported Features

VoiceOver

Voice Control

Larger Text

Dark Interface

Differentiate Without Color Alone

Sufficient Contrast

Reduced Motion

Information

Supports

Family Sharing

Featured In

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